Trade Show & Event Management Specialist
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Job Description
Trade show and event specialist supporting Wolters Kluwer’s internal, client-facing, and trade show events. Coordinating vendors, registrations, budgets, logistics, and on-site execution.
Responsibilities:
- Support senior Event Managers in planning and executing company-hosted internal events and external client-facing events
- Provide additional support for trade shows as needed
- Lead planning for smaller Tier 3 events from planning through on-site execution
- Research and source event venues, vendors, gifting, and branding; prepare summaries and presentation materials
- Coordinate vendor onboarding, contract processing, and payment tracking
- Support registration setup, attendee communications, and on-site registration using event management platforms
- Review attendee manifests, registration data, and hotel rooming lists for accuracy and completeness
- Coordinate transportation, shipping, setup, tear-down, and on-site event operations
- Travel onsite for events as required
- Support Event Managers and Attendee Managers across all event phases
- Assist with budget tracking and reporting, escalating discrepancies or issues
- Collect and organize post-event feedback and assist with reporting and evaluations
- Facilitate communication among internal teams, vendors, and event partners
Requirements:
- Bachelor’s degree or equivalent, or related work experience
- Minimum 5 years of experience in event planning, event operations, or event coordination roles
- Proficiency with event management, registration, and budgeting tools, especially Cvent
- Understanding of operational workflows for internal events, external client-facing events, and trade shows
- Knowledge of contracts, payments, vendor coordination, and on-site logistics
- Ability to manage multiple support tasks, timelines, and priorities simultaneously
- Experience working with vendors and internal teams on contracting and payment processes
- Strong accuracy with registration data, attendee lists, rooming lists, and financial documentation
- Clear written and verbal communication skills
- Ability to create internal decks and provide stakeholder status updates
- Basic experience supporting event budget tracking and reconciliation
- Ability to adapt to changing priorities and on-site needs in a fast-paced event environment
- Willingness and ability to travel approximately 50% of the time, including international travel
- CMP certification is nice to have but not required
Benefits:
- Medical, Dental, & Vision Plans
- 401(k)
- FSA/HSA
- Commuter Benefits
- Tuition Assistance Plan
- Vacation and Sick Time
- Paid Parental Leave
- Global Together we thrive well-being program with physical, mental, social, and financial well-being tools, programs, and resources
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