AR and AP Specialist, Federal Program Support
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Job Description
AR/AP Specialist processing invoices, payments, reconciliations, and contract financial records. Supporting PhoenixTeam’s mortgage and financial services transformation programs.
Responsibilities:
- Assist the Senior Accountant (Projects) in preparing and submitting invoices according to contract requirements and timelines
- Track receivables and follow up on outstanding invoices
- Reconcile billed amounts with contract funding and approved work
- Maintain accurate invoice and collection records
- Process vendor and subcontractor invoices
- Validate invoices against contract terms, purchase orders, and approved funding
- Coordinate with internal teams to resolve discrepancies
- Support timely payments to vendors and subcontractors
- Maintain organized and accurate financial records
- Reconcile invoices, payments, and account balances
- Assist with financial and regulatory reporting
- Track contract funding and expenditures
- Ensure financial activities align with contract requirements and internal policies
- Maintain documentation for audits and financial reviews
- Follow established financial controls and processes
- Communicate with internal teams and external partners about invoices and payments
- Support the Accounting team with reporting and administrative tasks
- Assist with ad hoc financial requests
Requirements:
- Associates or undergraduate degree in Accounting, Finance, or related field
- 3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support
- Strong understanding and experience of AP invoice processing, AR billing, AP and AR payment processing, and GL accounting
- Strong attention to detail and accuracy
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Excel, Quickbooks Online, Deltek Costpoint or Unanet, and other financial systems
- Preferred: undergraduate degree in Accounting, Finance, or related field
- Preferred: experience supporting commercial and federal government project accounting and contracts
- Preferred: familiarity with contract invoicing requirements or government accounting systems
- Preferred: experience working with subcontractors and vendor management
Benefits:
- Bonus eligibility
- Medical insurance (100% paid for the employee/family)
- Voluntary dental and vision insurance (employee-paid)
- Company-provided HSA
- 401(k) match
- PTO and Sick Leave
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