Accounts Payable Specialist
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Job Description
Remote Accounts Payable Specialist processing vendor invoices and reconciling payments for a specialty contracting company. Maintaining accurate records and supporting timely financial operations.
Responsibilities:
- Process, code, enter, and maintain vendor invoices and accounts payable transactions
- Review invoices for completeness, approvals, supporting documentation, and discrepancies
- Match invoices with purchase orders, receipts, contracts, or other supporting records when applicable
- Maintain organized electronic accounts payable files and documentation
- Reconcile vendor statements and research discrepancies or outstanding balances
- Communicate with vendors regarding invoices, payment status, account questions, and documentation
- Prepare payment information and assist with scheduled payment processing
- Monitor accounts payable aging and identify overdue invoices, duplicate charges, credits, and unresolved items
- Enter and maintain accurate financial data while following accounting procedures and internal controls
- Assist with month-end and year-end accounting activities, reporting, reconciliations, and recordkeeping
- Coordinate with internal departments to obtain missing information, approvals, receipts, or documentation
- Maintain confidentiality of financial, employee, vendor, and company information
- Support additional accounting and administrative responsibilities as assigned
Requirements:
- Previous accounts payable, bookkeeping, accounting, or related administrative experience preferred
- Strong understanding of invoice processing, vendor accounts, payment procedures, and basic accounting principles
- Strong attention to detail and accuracy with numbers and financial records
- Proficiency with Microsoft Office, particularly Excel, email, and document-management tools
- Experience using accounting software or ERP systems preferred
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to manage multiple priorities and meet deadlines with limited supervision
- Ability to work independently in a remote environment while remaining responsive and collaborative
- Professional judgment, reliability, discretion, and commitment to maintaining confidential information
- High school diploma or equivalent required
- Accounting, finance, or business education is a plus
Benefits:
- Healthcare
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) retirement plan with matching options
- Vacation
- Holidays
- Company apparel
- Remote work arrangement
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