Senior Specialist, Accounts Payable
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Accounts Payable Specialist managing invoices, purchase orders, vendor records, and month-end close. Supporting QPS, a pharmaceutical and medical research services organization.
Responsibilities:
- Serve as the main contact point for Accounts Payable and Purchase Orders
- Coordinate day-to-day Accounts Payable activities
- Take initiative to improve departmental service levels and AP finance-related metrics
- Lead the AP month-end close process
- Prepare monthly liability accruals and miscellaneous schedules
- Create and maintain vendor master records with correct approvals
- Create and issue purchase orders in the accounting system
- Enter vendor transactions, including invoices and credit memos, into the accounting system
- File supporting documentation according to A/P procedures
- Match invoices and purchase orders to receiving documents
- Review invoices and expense reports for documentation, accuracy, and approval before payment
- Manage the AP inbox and file transactions appropriately
- Respond to vendor payment-status inquiries
- Reconcile vendor statements and resolve discrepancies with vendors
- Participate in vendor meetings where appropriate
- Process pass-through costs in coordination with the A/R department
- Purchase kitchen and office supplies using cost-containment strategies
- Track delivered packages, secure backup documents, and contact recipients
- Order Federal Express supplies and create online waybills
- Process outgoing mail and add correct postage
- Prepare monthly reports and review cost trends and vendor pricing upon request
- Mentor and guide staff and peers
Requirements:
- Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role
- University/College Degree in Accounting, Finance or Business Administration
- Four (4) or more years of relevant experience processing high volume of complex invoices preferred
- Ability to mentor and guide staff and peers
- Ability to use initiative and judgement to recommend projects, set/adjust priorities and processes
- Ability to present possible solutions to supervisor when confronted with unfamiliar situations
- Compliance with applicable established purchasing policies across all departments and vendor groups
Benefits:
- Unique company benefits
- Training opportunities
- Advancement opportunities
- Great learning opportunities
- Structured Career Ladders
- Bonuses and merit increases linked to individual, team and company performance
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D Insurance
- Company-sponsored Short and Long-term Disability Insurance
- Internal committees designed with the needs and enjoyment of QPS employees in mind
- Park-like setting in Newark, Delaware
Similar Jobs
Accounts Payable Supervisor
Accounts Payable Supervisor overseeing invoice processing, reconciliations, vendors, and staff. Supporting SRI’s nonprofit research operations through compliant, automated finance processes.
Area Retail Associate, AP & Telangana
Area Retail Associate supporting PUMA, a global sportswear brand, across Hyderabad stores. Driving sales, merchandising, inventory control, operational excellence, and retail staff training.
Accounts Payable Officer
Accounts Payable Officer managing invoices, reconciliations, accruals, and payment runs for a fast-paced FMCG company. Improving AP automation and supporting accurate financial reporting.
Senior Accounts Payable Specialist
Senior Accounts Payable Specialist managing full-cycle payables for Uniguest, a provider of secure managed customer-facing technology. Handling invoices, payment runs, vendor compliance, and month-end close.
Accounts Payable Specialist
Accounts Payable Specialist managing invoices, reconciliations, and month-end close for Spreetail’s UK and Germany ecommerce operations. Maintaining accurate books and cashflow across Xero, DATEV, Linnworks, and Dext.
Accounts Payable Specialist
Home-based Accounts Payable Specialist managing invoices, reconciliations, vendor payments, and financial reporting. Supporting U.S. promotional-products businesses through DCX's BPO services.
Accounts Payable Specialist
Remote Accounts Payable Specialist processing vendor invoices and reconciling payments for a specialty contracting company. Maintaining accurate records and supporting timely financial operations.
Accounts Payable Specialist
Accounts Payable Specialist managing invoices, payments, vendor records, and project accounting for Smart Tech Contracting’s data-center controls business. Remote across the United States with up to 5% travel.
AR and AP Specialist, Federal Program Support
AR/AP Specialist processing invoices, payments, reconciliations, and contract financial records. Supporting PhoenixTeam’s mortgage and financial services transformation programs.
Accounts Payable Analyst, Junior
Analista Júnior de Contas a Pagar processando notas fiscais, pagamentos e conciliações na JUVO Brasil. Apoio a controles financeiros, fechamento mensal e auditorias.
Staff Accountant – Accounts Payable
Staff Accountant managing accounts payable, expense reporting, reconciliations, and financial reporting. Supporting Choreo’s growing national wealth management firm and Finance leadership.
Senior Accountant, Accounting & AP Manager
Senior Accountant managing AP, reconciliations, payroll, and reporting for a growing lifestyle apparel and merchandise retailer. Improving financial workflows through automation and scalable systems.
Accounts Payable Specialist
Accounts Payable Specialist processing high-volume invoices, payments, reconciliations, and vendor discrepancies. Supporting month-end close and audits for global cybersecurity distributor Exclusive Networks.
Accounts Payable, A/P Specialist
Accounts Payable Specialist processing invoices, payments, reconciliations, and vendor discrepancies for Exclusive Networks, a global cybersecurity go-to-market specialist.
Accounts Payable Analyst
Accounts Payable Analyst managing payment reconciliation, Positive Pay exceptions, and banking controls for RRD, a global marketing, packaging, print, and supply-chain solutions provider.
Auxiliar de Cuentas por Pagar
Accounts Payable Clerk processing vendor invoices, reconciliations, and payments for Costa Farms. Supporting compliant month-end close and financial operations in Santo Domingo.
Accounts Payable Specialist
Accounts Payable Specialist managing invoices, supplier payments, reconciliations, and CIS returns. Supporting a UK provider of discreet, energy-efficient air-conditioning solutions.
AP Specialist
Home-based AP Specialist supporting U.S. commercial printing, branded merchandise, and fulfillment businesses. Processing invoices, reconciling expenses, coordinating payments, and maintaining financial records.
Accounts Payable Coordinator – Marketing and Advertising
AP Coordinator processing vendor invoices and reconciliations for Truelogic’s digital marketing-network client. Supporting financial close and billing reports across multiple entities.
Accounts Payable Specialist
Accounts Payable Specialist managing vendor communications, invoice reconciliation, and 1099 support for Aston Carter’s corporate talent solutions clients. Fully remote, New York-based contract-to-hire role.