Accounts Payable Officer
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Job Description
Accounts Payable Officer managing invoices, reconciliations, accruals, and payment runs for a fast-paced FMCG company. Improving AP automation and supporting accurate financial reporting.
Responsibilities:
- Process supplier invoices using the AP automation platform, ensuring timely approvals and compliance with internal controls
- Review and code non-purchase order invoices to the correct general ledger accounts
- Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals
- Prepare and execute scheduled payment runs
- Reconcile supplier statements and promptly resolve discrepancies
- Review and process employee expense claims in accordance with company policy
- Identify opportunities to enhance and expand AP automation
- Work with IT and Finance to implement system improvements
- Maintain accurate and up-to-date AP transaction records
- Communicate with suppliers to resolve queries and maintain vendor relationships
- Ensure adherence to tax regulations, audit requirements, and internal policies
- Support month-end close and reporting activities
- Champion initiatives to streamline AP workflows and reduce manual tasks
Requirements:
- Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals
- Prior experience in a fast-paced FMCG environment
- Understanding of supplier dynamics, cost control, and operational urgency
- Hands-on experience with AP automation tools, preferably with OCR capabilities or similar platforms
- Strong understanding of automated invoice workflows
- Working knowledge of Infor M3 ERP or similar enterprise systems
- Confidence navigating financial modules and coding transactions
- Experience coding non-PO invoices to the general ledger
- Solid grasp of cost centre and account structures
- Ability to prepare and post monthly accrual journals and support financial close activities
- Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis
- Working knowledge of Word and Outlook
- Track record of identifying and implementing automation or efficiency gains in AP processes
- Strong attention to detail and problem-solving skills
- Ability to investigate and resolve discrepancies independently
- Clear and professional communication style
- Ability to liaise effectively with internal stakeholders and external suppliers
- Collaborative attitude and willingness to support broader finance team goals
Benefits:
- Work from home
- Monday to Friday schedule
- 5:30 AM to 2:30 PM Manila Time
- Follow AU Holidays
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