Accounts Payable Specialist
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Job Description
Accounts Payable Specialist managing invoices, reconciliations, and month-end close for Spreetail’s UK and Germany ecommerce operations. Maintaining accurate books and cashflow across Xero, DATEV, Linnworks, and Dext.
Responsibilities:
- Manage shared Accounts Payable inboxes for Spreetail UK and Germany, triaging supplier invoices and resolving finance queries
- Match inventory and freight invoices against purchase orders, rate cards, and Linnworks; investigate and resolve discrepancies
- Process and upload AP and sales invoices into Xero and DATEV
- Reconcile AP ledgers, bank payments, supplier statements, cashflow trackers, Xero, and P&L
- Support month-end close and audits by validating invoice records, preparing AP approval reports, maintaining cashflow accuracy, and providing required documentation
- Own day-to-day finance operations across the full accounts payable cycle
- Liaise with merchants, suppliers, and account managers to maintain accurate books and cash position
Requirements:
- Solid experience in an AP and finance operations role, ideally in an e-commerce, logistics or multi-entity environment
- Hands-on experience with Xero
- Comfortable with spreadsheets and maintaining/updating a cashflow tracker
- Strong reconciliation skills and high attention to detail
- Comfortable working across UK and Germany entities with different compliance requirements
- Clear, professional communication with suppliers, customers, and internal teams
- Ability to manage a busy inbox and multiple workstreams without close supervision
- Available work-from-home setup
- Desktop/laptop with 4th generation or higher, at least Intel i3 or equivalent processor
- At least 4GB RAM
- Windows 10 or above or Mac OSX
- Own dual monitors
- Wired DSL, cable, or fiber internet connection with a 10 Mbps plan or higher for primary connection
- PC headset
- HD webcam with at least 720p resolution
Benefits:
- Work-from-home setup required
- Remote work arrangement
- Employer-provided benefits are not specified
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