Accounts Payable Specialist
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Job Description
Accounts payable specialist processing invoices, expenses, vendor records, and payments for AVIXA, a global audiovisual industry association. Managing reconciliations, compliance, reporting, and payment operations remotely.
Responsibilities:
- Manage and process the company’s accounts payable transactions
- Receive, review, and verify invoices for accuracy and appropriate approvals
- Enter invoices into the Accounts Payable system (CoreIntegrator), monitor invoice progress, and troubleshoot issues
- Prepare and process weekly payment runs in multiple currencies and payment types (ACH, Wire, Check, Virtual Card)
- Review expense reports for compliance with Travel & Expense policies and prepare them for payment
- Collate information and prepare monthly expense reports for central corporate cards
- Onboard new vendors, collect W-9s, and validate vendor data
- Maintain positive vendor relationships and respond to inquiries
- Reconcile vendor statements and resolve discrepancies
- Create and maintain pipeline and aging reports for management
- Maintain accurate files and documentation in accordance with company policies and accounting practices
- Review 1099 data and prepare annual filings
- Complete credit references and other forms as needed
- Ensure compliance with internal controls and company policies
- Assist with audits and compliance procedures and liaise with auditors
- Administer the company credit card program, including card maintenance and approved changes
- Maintain electronic company contracts, track payment installments, and file documentation
- Identify system and process improvements and suggest solutions
- Assist team members with daily operations and special projects
Requirements:
- Associate’s or Bachelor’s Degree with minimum of 3 years professional Accounts Payable experience strongly preferred
- Multi-currency experience would be an advantage
- Knowledge of the entire life cycle of accounts payable and expense reporting
- Experience with Sage Intacct, CoreIntegrator (or similar Document Management system), Concur, and Wells Fargo would be an advantage
- Proficiency with Microsoft Excel is required
- Attention to detail
- Strong organizational and communication skills
- Critical thinking
- Self-motivated with the ability to work independently and manage multiple projects and deadlines simultaneously
- Ability to work collaboratively and contribute to a team
- Willingness to take on special projects
Benefits:
- Full benefits
- Staff-level annual bonus program
- Generous annual leave and holiday time off
- Flexible working hours
- Option for a Compressed Work Week (9/75 work week, or every other Friday off)
- Learning and career development opportunities
- Education assistance
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