Senior Accounts Payable Specialist
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Job Description
Senior Accounts Payable Specialist managing construction invoices, subcontractor payments, and lien waivers. Supporting Aston Carter’s corporate talent solutions clients through accurate disbursements and AP process improvements.
Responsibilities:
- Process vendor invoices and payment disbursements, verifying purchase orders, vendor information, taxes, discounts, and coding
- Review subcontractor invoices against purchase orders and contracts, validating costs, retainage, and payment terms
- Manage the full lien waiver and lien release process, including requesting, tracking, reviewing, and collecting required documentation
- Serve as the primary point of contact for lien waiver administration
- Follow up with vendors, resolve documentation issues, and ensure timely payment processing
- Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and account issues
- Research and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation
- Partner with Project Managers, Purchasing, and Accounting teams to resolve discrepancies and maintain accurate financial records
- Use document management and workflow systems to route invoices and supporting documentation for review and approval
Requirements:
- Must have construction/extensive lien waiver experience
- 4+ years of Senior or lead-level accounts payable experience
- 2+ years of experience working extensively in a construction-specific accounts payable environment
- 2+ years of intermediate-level experience with Excel
- Prior lead-level experience providing direct oversight of accounts payable processes and complex issue resolution
- Strong communication skills to partner with project, purchasing, and accounting teams and liaise with vendors and subcontractors
- Interest in supporting and adopting AP automation and process improvement initiatives
- Experience with construction-focused systems such as Vista or Wensoft is preferred
- Ability to work independently and collaborate within a high-paced team environment
- Willingness to learn, grow, and take on new challenges
- Ability to work within a standard 40-hour work week and primarily operate on Central Time
Benefits:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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