Administrative Assistant
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Job Description
Administrative Assistant supporting UK air-conditioning project managers with project files, purchasing, documentation, and calendars. Flexible work-from-home or office arrangement in Makati, Philippines.
Responsibilities:
- Provide administrative and operational support to Project Managers, allowing them to focus on site activities
- Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records
- Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo
- Obtain quotes and check prices
- Process purchase orders
- Assist with invoice approvals
- Prepare and submit valuations
- Prepare O&M and record drawings
- Maintain accurate project documentation
- Coordinate Project Manager meetings and calendars
- Document site visit notes, actions, and follow-ups from voice notes or messages
- Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines
Requirements:
- 3-4 years of experience as an Administrative Assistant or the equivalent
- Proficient in MS Office, including Word, Excel, and Outlook
- Accurate work and clear communication
- Dependable, reliable, and timely execution of tasks
- Strong attention to detail
- Excellent communication skills
- Proficiency in the English language
- Strong project and analytical skills
Benefits:
- Highly competitive salary – paid weekly
- HMO enrollment on commencement
- Additional HMO dependents added each year of service
- 20 vacation days per year
- 7 sick days
- Annual performance bonuses and incentives
- Annual salary reviews and increases
- Free cooked rice, snacks and hot drinks
- Company polo shirts provided
- Fantastic, bright and cheerful open-plan work environment
- Prestigious clients and highly professional and friendly co-workers
- Work from home or the office – you choose
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