Admin Assistant
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Job Description
Home-based Admin Assistant providing executive support for DCX, a BPO serving US small and medium-sized businesses. Managing schedules, meetings, travel, documents, and projects.
Responsibilities:
- Provide executive-level administrative support to executives and ensure smooth organizational operations
- Organize and manage executive calendars, schedules, meetings, appointments, and events
- Schedule, prepare for, and attend meetings; create and distribute agendas, take minutes, and follow up on action items
- Book and coordinate flights, accommodation, and ground transportation
- Manage, organize, and maintain documents, files, and records
- Compile and format materials for presentations and reports
- Support projects by gathering data and preparing reports or presentations
- Coordinate project timelines and ensure tasks remain on track
- Build and maintain positive relationships with clients, partners, and key stakeholders
- Assist with general office administration and ad hoc tasks
Requirements:
- Outstanding organizational and time management skills
- Excellent attention to detail and accuracy
- Strong interpersonal skills and ability to communicate effectively
- A proactive approach to problem-solving with strong decision-making skills
- Ability to maintain confidentiality of information related to the company and its employees
- Bachelor's degree in Business Administration, Communications, or a related field
- 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience
- Strong verbal, written, and English communication skills
- Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
- Proficient with Microsoft Office Suite or equivalent software, with the ability to learn new or updated software
- Exposure to project management tools
- Highly organized, proactive, and detail-oriented
- Ability to function well in a high-paced and, at times, stressful environment
- Ability to organize a daily workload by priorities
Benefits:
- Industry-leading salary packages
- Permanent work-from-home setup
- Company equipment provided
- Internet stipends upon regularization
- HMO Coverage
- PTO credits and service incentive leaves
- Major spring and winter company live events
- Monthly employee appreciation virtual events
- Company-provided career skills training courses
- A company culture focused on your personal and professional growth
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