Executive and Admin Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant managing the entrepreneur’s inbox, calendar, clients, vendors, purchases, and travel. Supporting businesses that deliver world-class web and app design services.
Responsibilities:
- Execute day-to-day activities, administrative tasks, and special projects for Ansh Malhotra
- Manage Ansh’s inbox, calendar, and phone calls
- Act as liaison between the CEO, team, and clients
- Manage office and business administration, including office phone calls and vendors
- Manage repetitive client tasks
- Perform data administration, including data management in Excel/Google Sheets
- Own logistics for important business and personal purchases
- Select gifts for Ansh’s wife
- Serve as point person for employees, clients, and accountants
- Coordinate travel arrangements
- Anticipate Ansh’s needs and act as an extension of him
- Build trust and support the scaling of world-class web and app design services
Requirements:
- At least 2+ years of experience supporting a CEO or executive
- Excellent written and verbal communication
- Impeccable attention to detail
- Ability to improve processes and anticipate eventualities
- Ability to find solutions quickly and work efficiently
- Ability to make decisive decisions and take direct feedback
- Highly adaptable and flexible
- Strong design and development literacy desired
- Ability to thrive in fast-paced environments with tight deadlines
- Rigorous attention to detail and accuracy
- High professionalism, confidentiality, discretion, and judgement
- Include a video of up to 3 minutes answering five specified questions
- Include the word 'Mountain' somewhere in the application
Benefits:
- Benefits are mentioned but not specified in the posting
Similar Jobs
Social Services Administrative Coordinator
Remote administrative coordinator supporting MaineCare’s Complex Case Unit. Researching member information, coordinating stakeholders, and improving case-support processes for Maine residents.
Bilingual Marketing, Administrative Assistant
Bilingual assistant managing social media, client translation, scheduling, and legal administration. Supporting Shalhoub Law’s personal-injury advocacy and community growth remotely.
Construction Operations, Administrative Assistant
Remote part-time construction operations assistant supporting global clients with invoices, compliance, procurement, estimating, and project coordination. Organizing documentation and schedules using construction software and AI tools.
Transformation and Projects Office Manager
Transformation and Projects Office Manager overseeing governance, budgets, risks, and delivery of technology projects. CaixaBank financial-group role integrating technology and business stakeholders.
Administrative Assistant – Affirmative-Action Position for Persons with Disabilities
Assistente administrativo remoto em empresa brasileira de grande porte. Atendimento, organização documental e apoio às rotinas administrativas usando Pacote Office e sistemas de gestão.
Administrative Assistant – Behavioural Health
Remote administrative assistant supporting U.S. behavioral healthcare operations. Managing EHR records, prior authorizations, payments, and patient communications.
Marketing Administrative Assistant
Marketing Administrative Assistant supporting account managers and coordinating social media calendars for multiple client accounts. Using AI workflows, Hootsuite, and ClickUp to improve marketing operations.
Administrative Assistant – Exclusively for Persons with Disabilities
Assistente administrativo para banco de talentos exclusivo a pessoas com deficiência. Executando controles, documentação, relatórios e suporte operacional à área.
Secretary – Office Manager
Office Manager organisiert Büroabläufe, Kundenkommunikation und Finanzadministration für Project Bay, Europas Netzwerk für Workation und CoWorking. Unterstützung bei Terminen, Reisen und vorbereitender Buchhaltung.
Mobile Business Office Manager
Mobile Business Office Manager supporting CommuniCare’s West Virginia post-acute care facilities. Managing billing, collections, admissions, and business office staff across multiple centers.
Administrative Assistant – Vacation Planning
Part-time remote assistant supporting Never Ending Travels’ vacation planning operations. Organizing client records, reservations, itineraries, deadlines, and communications.
Administrative Assistant
Administrative Assistant supporting project managers, vendors, clients, and financial tracking for a U.S. construction company. Remote from Latin America with a 40-hour Monday–Friday schedule.
Admin Assistant
Part-time administrative assistant supporting GoFasti client SharePoint, IT, advertising, and video tasks. Remote Latin America project with Mountain Time availability and advanced English required.
Administrative Assistant
Administrative Assistant supporting NATO HR services and employee lifecycle administration. Improving procedures and handling high-volume HR Help Desk operations remotely.
Senior Administrative Assistant
Sr Administrative Assistant providing correspondence, billing, records, and office support for Sedgwick’s insurance operations. Telecommuter role serving Michigan, Indiana, Ohio, Wisconsin, Illinois, and Kansas.
Administrative Assistant
Admin Assistant managing inboxes, documents, data, and diaries for a UK-based team. Fully remote from South Africa during UK business hours.
Office Manager
Virtual Office Manager supporting a family-owned Texas plumbing company remotely. Managing inboxes, finances, permits, recruiting, payroll data, and operational trackers.
Administrative Coordinator
Coordenador administrativo representando a Med Mais na gestão de contratos de Emergency Response. Organizando demandas, profissionais, evidências, chamados, absenteísmo e faturamento mensal.
HR, Administrative Assistant
Finance, HR and administrative assistant supporting CREA, an independent organisation researching air pollution and clean energy. Managing financial records, payroll, contracts and personnel administration remotely.
Administrative Assistant, Director, Sales
Administrative Assistant supporting Cisco sales directors in its AI and networking technology business. Managing calendars, meetings, travel, expenses, and confidential special projects.