Administrative Assistant, Director, Sales
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Job Description
Administrative Assistant supporting Cisco sales directors in its AI and networking technology business. Managing calendars, meetings, travel, expenses, and confidential special projects.
Responsibilities:
- Support two Directors in Americas SP – Technology, Media, and Communications
- Manage and prioritize Directors’ calendars, schedules, and meetings
- Decide who is added to the principal’s calendar, which meetings are attended, and who may attend in their place
- Plan and coordinate meetings, including agendas, locations, WebEx/TP technology, and other logistics
- Prepare meeting briefing documents, take and disseminate notes, and formulate post-meeting action-item lists
- Act as proxy for communications and approvals as authorized
- Answer general questions, refer routine matters to appropriate parties, and follow up on completion
- Make travel arrangements and determine optimal travel itineraries for calendared meetings
- Handle Cisco expenses and expense reporting
- Provide analytical support for special projects
- Research issues, analyze problems, compile data, and prepare reports
- Handle sensitive and confidential matters and materials professionally
- Attend monthly staff meetings and quarterly all-team meetings
Requirements:
- 3+ years of experience in an administrative environment
- At least 1 year of experience supporting a principal at Senior Manager level or above
- Sophisticated knowledge of Mac/Windows desktop applications: Outlook, Word, Excel, and PowerPoint
- Experience in calendar management, meeting planning, and travel coordination
- Excellent verbal and written communication skills
- Ability to connect with executive/senior staff and clients at all levels
- Strong interpersonal skills
- Independent judgment
- Utmost integrity
- Ability to balance strategic and tactical actions
- Outstanding attention to detail
- Ability to handle confidential information
- Collaborative and improvement-oriented approach
- Problem-solving and decision-making ability
- High-tech industry experience desired
- Prior Cisco experience preferred
- Associate degree preferred
Benefits:
- Medical, dental and vision insurance
- 401(k) plan with a Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Cisco restricted stock unit grants may be available, subject to continued employment and vesting conditions
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation time per full calendar year for non-exempt employees
- Flexible vacation time off program with no defined limit for eligible exempt employees, subject to availability and business limitations
- 80 hours of sick time off provided on hire date and each January 1st thereafter
- Up to 80 hours of unused sick time carried forward between calendar years
- Additional paid time away for critical or emergency family issues
- Optional 10 paid volunteer days per full calendar year
- Annual bonuses for non-sales roles, subject to Cisco policies
- Performance-based incentive pay for employees on sales plans, subject to the applicable Cisco plan
- Cisco careers site offers additional benefits and perks
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