Administrative Assistant – Trainee
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Job Description
Administrative Trainee supporting internal organization and structure at Mollica IT. Aiding in documentation, reporting, and overall administrative tasks for the company.
Responsibilities:
- Keep internal systems organized and up to date (ATS, CRM, Drive);
- Document processes and assist with standard operating procedures;
- Compile data and assist in preparing monthly reports for management;
- Provide general administrative support to the commercial and operations teams;
- Organize documentation and calendars, and track internal pending items;
- Ensure information is accessible and well-structured for the entire team;
- Other routine tasks within the department.
Requirements:
- Own equipment required (laptop/computer) + stable internet connection;
- Excellent organizational skills and attention to detail;
- Good written communication skills;
- Proficiency in Excel/Google Sheets;
- Ability to learn new systems quickly;
- Proactive in identifying problems and proposing solutions;
- Enjoy working with process structuring.
- Plus: Experience with CRM or ATS;
- Knowledge of automation and productivity tools;
- Experience working in fast-growing environments.
Benefits:
- 20 business days of paid vacation;
- Day off on your birthday.
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