Administrative Assistant
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Job Description
Remote Administrative Assistant role at Avahi, providing support to CIO Staff. Organizing communications, managing calendars, and enhancing team collaboration in a cloud-first environment.
Responsibilities:
- Provide shared operational support across CIO Staff leaders, serving as a central coordination point for the team
- Manage complex calendars, schedule meetings, and ensure leaders are prepared with the right context and materials
- Draft, organize, and send leadership communications, including town hall content, team updates, and executive correspondence
- Help pull together agendas for recurring meetings, leadership reviews, and staff touchpoints
- Track action items and interlocks across staff meetings; proactively follow up to ensure open items are closed
- Coordinate routine organizational needs including milestone tracking, role transitions, pulse checks, and SOW tracking
- Manage inbox communications and respond on behalf of leaders as appropriate
- Maintain internal records and perform data entry with a high degree of accuracy
- Support open role coordination and onboarding logistics as needed
- Help maintain organizational culture and team engagement through active, thoughtful communication across channels such as Slack
- Serve as a connector and communicator who reduces administrative overhead on leaders and improves overall execution discipline
- Answer incoming calls and communicate with vendors professionally
- Support ad hoc administrative projects across the team
Requirements:
- 2+ years of experience in an administrative, executive assistant, or office support role
- Strong proficiency in Microsoft Outlook, Windows OS, Word, Excel, and PowerPoint
- Excellent written and spoken English communication skills — clear and professional
- Demonstrated ability to track multiple workstreams and follow through without being prompted
- Highly organized, detail-oriented, and comfortable managing ambiguity
- Able to work independently in a fully remote environment, aligned to US time zones
- Strong interpersonal and influencing skills; comfortable engaging with senior stakeholders
Benefits:
- Health insurance
- Flexible work arrangements
- Professional development opportunities
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