AP Specialist
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Job Description
Home-based AP Specialist supporting U.S. commercial printing, branded merchandise, and fulfillment businesses. Processing invoices, reconciling expenses, coordinating payments, and maintaining financial records.
Responsibilities:
- Process a high volume of vendor and supplier invoices accurately and promptly
- Manage connections with suppliers, address payment discrepancies and disputes, and respond to vendor concerns and queries
- Reconcile invoices with purchase orders and receipts to ensure accuracy
- Initiate and coordinate vendor payments, including checks, electronic transfers, and ACH payments
- Prepare reports on accounts payable activities, including outstanding balances, cash flow projections, and aging reports
- Oversee and regulate company expenditures by assessing payment conditions and negotiating discounts from suppliers
- Maintain organized and up-to-date records of accounts payable transactions
- Address discrepancies, delayed payments, and missing documentation
- Perform analogous and other related duties as assigned
- Support the accounts payable function for a U.S.-based commercial printing, branded apparel and merchandise, and fulfillment and warehousing company
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, Financial Management, or a related field
- 1–3 years of Accounts Payable and General Accounting experience or equivalent
- Strong verbal, written, and English communication skills
- Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
- Proficiency in most Microsoft Office applications, databases, and accounting software
- Strong working knowledge of Microsoft Excel, including pivot tables and advanced formulas
- Knowledge of accounting software and tools such as QuickBooks, SAP, or other relevant software
- In-depth understanding of accounts payable principles, accounting standards, and account reconciliation
- Strong analytical, organizational, and problem-solving skills
- Ability to maintain accurate and up-to-date financial records
- Previous offshore work experience is highly advantageous
Benefits:
- Industry-leading salary packages
- Permanent work-from-home setup
- Company equipment provided
- Government-mandated benefits employer share
- Internet stipends upon regularization
- HMO Coverage upon regularization (with an option to enroll as early as Day 1)
- PTO credits and service incentive leaves
- Major spring and winter company live events
- Monthly employee appreciation virtual events
- Company-provided career skills training courses
- A company culture focused on your personal and professional growth
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