Associate Director – Congress Planning
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Job Description
Associate Director leading strategic oncology congress planning for Celcuity, a commercial biotechnology company developing targeted cancer therapies. Overseeing exhibits, vendors, budgets, logistics, and onsite event execution.
Responsibilities:
- Develop a strategic framework for Celcuity’s congress/conference program across major Tier 1 conferences and sales-led conferences
- Lead strategic and tactical planning and execution of Tier 1 and Tier 2 medical congresses, including ASCO, ESMO, SABCS, JADPRO, and ONS
- Develop and implement congress plans aligned with commercial, medical, and corporate objectives
- Serve as the primary congress lead and subject matter expert for internal stakeholders
- Partner with Marketing, Sales, Medical Affairs, and other cross-functional teams to define congress goals, priorities, and program requirements
- Drive alignment, decision-making, and accountability across stakeholders
- Oversee exhibit/booth design, activation planning, and overall congress presence
- Lead congress logistics, including exhibit space, housing, meetings, events, and onsite operations
- Ensure seamless onsite execution and proactively mitigate operational risks
- Build and maintain relationships with professional societies, conference organizers, and industry partners
- Identify opportunities to enhance Celcuity’s visibility, engagement, and reputation at scientific meetings
- Manage convention agencies and external vendors
- Negotiate contracts and oversee vendor relationships
- Develop and manage congress budgets, forecasts, and financial plans
- Establish and maintain congress planning standards, processes, and SOPs
- Provide guidance and support for sales-led conference activities
- Measure congress performance and recommend ways to optimize future investments and outcomes
- Drive continuous improvement through process optimization, best practices, and lessons learned
- Ensure congress activities comply with company policies, industry regulations, and compliance requirements
- Perform other duties as assigned
Requirements:
- Minimum 8+ years of relevant experience in biotech or pharmaceutical industry
- Demonstrated experience leading large-scale medical congresses and exhibit programs
- Knowledge of exhibit booth asset management for large, mid, and small portable
- Strong project management, budgeting and vendor management skills
- Good understanding of the pharmaceutical environment
- Ability to be proactive with respect to congress planning
- Strong communication skills with a proven ability to influence and collaborate with cross-functional stakeholders
- Exceptional organizational skills with the ability to manage multiple complex projects simultaneously
- Willingness to travel and provide onsite leadership for congresses and events as required
- Preferred: Knowledge of oncology/breast congress landscape, US and ex-US
- Preferred: Bachelor of Science/Bachelor of Arts in a relevant discipline
- Preferred: CTSM, HMCC
Benefits:
- Annual performance incentive bonus
- New hire equity package
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) match
- PTO
- Paid holidays
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