Commercial Real Estate Operations Admin
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Remote Operations Admin supporting a Southern California commercial real estate advisory group. Managing CRM, property research, marketing, and transactions from listing through closing.
Responsibilities:
- Maintain accurate CRM contacts, deal stages, follow-ups, activity logs, pipeline reports, and database segmentation
- Conduct commercial property searches for buyers and tenants using CRE research platforms
- Compile market surveys, lease comps, sale comps, property data, and due diligence materials; support BOV preparation
- Coordinate property marketing campaigns, email blasts, listing syndication, offering memorandums, flyers, presentations, social media, and marketing calendars
- Coordinate transactions from listing through closing with escrow, title, lenders, attorneys, and other third parties
- Track contingencies and critical dates and maintain complete, compliant, organized transaction files
- Manage calendars, meetings, agendas, follow-ups, Google Drive systems, SOPs, vendors, and operational processes
- Proactively resolve operational issues and support internal systems
Requirements:
- 3+ years of administrative/operations experience with proven commercial real estate experience
- Proficiency with CoStar and Crexi plus at least two of Moody’s Catylist, Brevitas, Reonomy, or CRMLS
- Proven CRM management in RealNex and/or KW Command, including pipeline reporting
- End-to-end commercial real estate transaction coordination experience with escrow, title, lenders, and attorneys
- Exceptional written English
- Strong attention to detail and ability to manage multiple active projects independently
- Experience with Canva, Gamma, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI workflow tools, LastPass, NordVPN, and RealVNC
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40 Mbps
- Headset with extended noise-canceling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated home workspace
- Availability for 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Pacific Time
Benefits:
- No benefits package included
- Remote work
- Work-from-home setup
Similar Jobs
Growth Operations Manager – Dealership
Growth Operations Manager supporting Vehlo’s dealership software customers and revenue teams. Managing enablement, CRM tools, campaigns, process improvements, and GTM analytics.
Platform Operations Specialist
Platform Operations Specialist configuring uMed’s clinical research technology platform. Supporting studies, releases, documentation, compliance, and operational process improvement.
Commercial Real Estate Operations Admin
Remote Operations Admin supporting a Southern California commercial real estate advisory group. Managing CRM pipelines, property research, marketing, and transactions from listing through closing.
Customer Operations Associate
Customer Operations Associate supporting Mercuryo’s crypto and Web3 financial-services users overnight. Handling customer issues across chat, email, and social media while escalating technical incidents.
Director of Apparel Operations – Systems
Breezy Golf operations director owning ERP/EDI systems, fulfillment, freight, inventory, and 3PL networks for a fast-growing apparel brand. Leading wholesale compliance and operations teams.
Training Operations Lead
Training Operations Lead scaling crane and rigging instructor-led programs for Interplay Learning, an immersive skilled-trades training company. Managing scheduling, logistics, systems, data, contractors, and course closeouts.
Operations and Logistics Administrator
Operations and Logistics Admin supporting U.S. Nursing’s healthcare strike staffing services. Managing procedures, housing logistics, client communications, systems, tickets, and surveys.
Litigation Operations Consultant, Projects & Technology
Litigation operations consultant managing legal project portfolios, technology, and process improvement initiatives. Supporting AAA insurer attorneys and cross-functional business partners across the United States.
Senior Ad Operations Specialist – SEM
Senior Ad Operations Specialist managing and optimizing programmatic, social, and search campaigns for Madhive’s local-media advertising platform. Troubleshooting delivery issues and guiding junior team members.
Payment Operations Specialist, CMT Payouts
Payment Operations Specialist processing domestic and international payments for Flywire, a global payments enablement and software company. Managing cash balances, FX transactions, controls, reconciliations, and payment-related enquiries.
ABA Regional Operations Manager
ABA Regional Operations Manager helping Finni Health’s providers scale compliant, high-quality practices. Driving launches, CX operations, business reviews, SLAs, KPIs, and cross-functional process improvements.
Manager, Talent Operations
Talent Operations Manager leading Varsity Brands’ recruiting technology, analytics, talent marketing, sourcing, and early-career programs. Improving enterprise talent processes, compliance, and candidate experience.
Programmatic Ad Operations Specialist
Programmatic Ad Operations Specialist trafficking and optimizing display campaigns for ClickOut Media, a global SEO and content marketing company. Managing creatives, tracking, QA, troubleshooting, and campaign automation across worldwide teams.
Commercial Operations Specialist
Commercial operations specialist coordinating agreements, renewals, licensing, and CRM data for Vector3, a cyber incident response firm. Supporting customer lifecycle execution across sales, legal, finance, and technical service teams.
Licensing Operations Manager
Licensing Operations Manager driving revenue and managing out-license agreements. Collaborating with teams on operational efficiency and intellectual property management at MilliporeSigma.
Operations Associate
Operations Associate at Exclusive Networks handling order management and improving operational processes. Ensuring high quality customer experience and communication across teams.
Operational Excellence Manager
Operational Excellence Manager focusing on improving operational accounting processes in Air & Sea at DSV. Join a dedicated team to drive standardization across financial structures and governance in a global network.
Director, Platform Operations – Medicaid Proposals
Director, Platform Operations leading proposal development and operational transformation initiatives for CVS Health. Collaborating with leadership and managing resources to optimize workflows and governance.
Working Student – Part-time Weekend Support, Healthcare & Operations
Support for participants in a telemedicine weight loss program through WhatsApp and email. Ideal role for students, focusing on participation during weekends.
Programmatic Ad Operations Specialist
Programmatic Ad Operations Specialist at Two Six Technologies enabling targeted messaging campaigns. This role involves collaborating on campaigns and understanding customer needs in a remote setting.