Enterprise Sales Coordinator
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Job Description
Enterprise Sales Coordinator providing critical administrative support for Head of DSO Sales at Pearl. Focusing on client relationships, event planning, and communication management.
Responsibilities:
- Provide critical administrative and operational support to the Head of DSO Sales
- Enable the sales leader to focus on strategic client relationships and revenue growth
- Plan and execute client events including dinners, receptions, ski trips, and private gatherings
- Coordinate event logistics: venue selection, catering, invitations, RSVPs, and on-site management
- Manage event budgets and track expenses against allocated funds
- Develop and maintain event playbooks for consistent, high-quality execution
- Capture post-event follow-ups and ensure timely outreach to attendees
- Draft and send client correspondence, including meeting follow-ups, thank you notes, and outreach emails
- Prepare personalized communications on behalf of the Head of DSO Sales
- Maintain client communication logs and ensure timely responses
- Coordinate multi-stakeholder communications for complex deals
- Manage the strategic gifting program including selection, procurement, and delivery
- Track gift budgets and maintain records for compliance purposes
- Source and curate high-quality, thoughtful gifts appropriate for executive-level clients
- Manage the Head of DSO Sales calendar, scheduling meetings and protecting focus time
- Coordinate complex scheduling across multiple time zones and stakeholders
- Book and manage travel arrangements including flights, hotels, and ground transportation
- Prepare travel itineraries with meeting details, client background, and logistics
- Process and reconcile travel expenses in a timely manner
- Maintain CRM data accuracy and update opportunity records as needed
- Prepare meeting materials, agendas, and presentation decks
- Compile sales reports and client activity summaries
- Coordinate with internal teams (Marketing, Customer Success, Partnerships) on client-related initiatives
- Manage vendor relationships for events, gifts, and travel
Requirements:
- 1+ years of experience in sales coordination, executive support, or client services
- Exceptional organizational skills with strong attention to detail
- Excellent written and verbal communication skills
- Proficiency in CRM systems (Salesforce/HubSpot), calendar tools, and travel booking platforms
- Ability to manage multiple priorities in a fast-paced environment
- Discretion and professionalism when handling confidential client information
- Proactive problem-solver with a client-service mindset
- Experience in B2B SaaS, healthcare technology, or dental industry (preferred)
- Familiarity with enterprise sales cycles and DSO (Dental Support Organization) landscape (preferred)
- Event planning certification or demonstrated event management experience (preferred)
- Experience supporting C-level executives (preferred)
Benefits:
- Competitive Benefit and Compensation Offerings
- Ongoing Training and Development Opportunities
- Unaccrued, Flexible PTO
- Remote Work
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