Events Project Manager
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Job Description
Events Project Manager at Visit.org managing virtual and in-person events. Overseeing all aspects from planning to execution and ensuring alignment with company mission.
Responsibilities:
- Own end-to-end execution of virtual and in-person events, including roundtables, webinars, and conferences
- Build and manage detailed project plans, timelines, and run-of-show documents to ensure seamless delivery
- Coordinate all event logistics, including venue management, vendor coordination, A/V production, speaker logistics, and on-site execution
- Serve as the central project manager across internal teams (marketing, content, design, sales) to ensure alignment and timely execution
- Manage event operations workflows and processes, identifying opportunities to improve efficiency and scalability
- Support the execution of event-related marketing assets and communications (registration pages, email sends, promotional materials)
- Lead on-site and virtual event execution, troubleshooting in real time to ensure a high-quality attendee experience
- Track and report on event performance and operational metrics, ensuring accurate post-event reporting
- Maintain consistent and high-quality brand execution across all event touchpoints
Requirements:
- 4 to 6 years of experience in event execution, event operations, or project management roles
- Proven experience executing virtual and in-person events end-to-end, with strong attention to detail
- Strong project management skills, with experience managing timelines, budgets, and multiple concurrent events
- Experience coordinating vendors, venues, A/V production, and event logistics
- Ability to manage cross-functional stakeholders and keep projects on track in a fast-paced environment
- Excellent organizational, communication, and problem-solving skills
- Ability to troubleshoot and adapt quickly during live event execution
- Experience tracking and reporting on event performance metrics
- Comfortable working in a fast-paced, remote, and cross-functional environment
- Experience working in a startup environment
- Passion for our mission and the desire to make an impact through technology
Benefits:
- Health, Dental, and Vision
- Unlimited PTO + Holiday + Birthday off!
- Unlimited Social Impact Time Off (SITO)!
- A company-wide annual paid holiday break between Christmas and New Year’s Eve to rest and recharge
- Competitive salary
- Mission-aligned company events/volunteering
- Inclusive, exciting start-up culture
- Accelerated career & personal growth
- Culture Club and more!
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