Executive Assistant, Operations and Scheduling – Key Accounts
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Job Description
Executive Assistant role at Haldren, focusing on operations and scheduling for key accounts. Delivering high-level support with remote work flexibility in South Africa.
Responsibilities:
- Own inbox triage and stakeholder communication to protect executive focus time
- Maintain meeting cadence and ensure decisions and next steps are documented
- Manage complex calendars, meeting logistics, and travel coordination (as needed)
- Maintain confidential records, contracts, and correspondence in shared systems
- Coordinate candidate and client interviews with discretion and precision
- Support process improvements for scheduling, document control, and executive workflows
- Prepare agendas, briefing packs, and follow-up notes with clear action tracking
Requirements:
- 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
- Advanced calendar management and executive-level coordination capability
- Proficiency with office productivity tools and executive document formatting standards
- Strong written and verbal communication skills in a professional services environment
- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
- Comfort working with confidential information and applying sound judgement
- Ability to work effectively in a remote environment with disciplined time management.
Benefits:
- Remote work arrangement (South Africa)
- Opportunities for professional growth
- Flat management structure with direct access to decision-makers.
- Open communication environment.
- Full medical coverage.
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