Executive Assistant – Operations Coordinator
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Job Description
Executive Assistant / Operations Coordinator supporting Australian roofing services company remotely from the Philippines. Managing administrative tasks, operational coordination, and financial tracking.
Responsibilities:
- Provide day-to-day executive and administrative support to the business
- Manage general admin tasks, scheduling, follow-ups, and operational coordination
- Perform light bookkeeping tasks, ensuring records are accurate and updated
- Complete Xero reconciliations and assist in maintaining financial accuracy
- Use ServiceM8 to manage workflow updates, job records, and operational tasks
- Maintain organised records, documentation, and internal systems
- Coordinate with team members to ensure operational tasks are completed on time
- Assist in improving internal administrative workflows and efficiency
- Support ad hoc operational and administrative requirements as needed
Requirements:
- Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role
- Experience using Xero, including reconciliations and light bookkeeping support
- Hands-on experience with ServiceM8 is required
- Strong administrative and organisational skills
- High attention to detail and the ability to manage multiple priorities
- Ability to work independently and take initiative in a remote setup
- Strong written and verbal English communication skills
- Comfortable supporting both administrative and operational functions
- Reliable, proactive, and solutions-focused mindset
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