Executive Assistant to CFO
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Job Description
Executive Business Partner supporting the CFO in a remote role for a dynamic US-based company. Handling priorities, workflows, and initiatives to enhance financial performance effectively.
Responsibilities:
- Own and manage the CFO’s calendar across multiple Google accounts, ensuring optimal prioritization, scheduling, and time allocation
- Triage and manage inbox communications, drafting responses and handling correspondence on behalf of the CFO
- Prepare meetings end-to-end: agendas, materials, briefing docs, and ensure follow-ups and action items are executed
- Oversee vendor and contract administration across 20+ active vendors, including tracking deliverables and performance
- Manage renewal calendars, proactively flagging upcoming deadlines and negotiating timelines where needed
- Support exit readiness initiatives, including coordination of documentation and M&A data room preparation
- Coordinate with legal teams on contracts, compliance, and documentation workflows
- Book and manage complex travel arrangements, including multi-leg and international itineraries
- Handle personal and property-related coordination tasks with a high level of discretion and reliability
- Build and optimize internal systems using tools like Google Workspace, Slack, Notion, and DocuSign
- Leverage AI tools (e.g., Claude, ChatGPT) to streamline workflows, automate tasks, and improve efficiency
Requirements:
- 5+ years of experience supporting C-level executives (ideally CFO, COO, or General Counsel)
- Proven experience in a fast-paced **e-commerce or DTC environment**
- Strong experience managing complex calendars, inboxes, and executive communications
- Hands-on experience with vendor management, contract administration, and renewal tracking
- Exposure to legal coordination, compliance processes, or M&A support (data rooms, due diligence, etc.)
- Advanced proficiency in Google Workspace, Slack, Notion, and DocuSign
- Strong spreadsheet skills (data tracking, organization, and reporting)
- Familiarity with EOS/Traction frameworks is a strong plus
- AI-native mindset with demonstrated use of tools like Claude or ChatGPT in daily workflows
- Exceptional written and verbal communication skills in English
- Highly organized, detail-oriented, and able to manage multiple priorities simultaneously
- Strong judgment and ability to operate with discretion and confidentiality
- Proactive, resourceful, and capable of operating with minimal supervision
Benefits:
- Competitive salary.
- Ability to work remotely.
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