Finance and Systems Coordinator
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Job Description
Finance coordinator supporting ERP timesheets, time-entry compliance, and reporting for Precision for Medicine’s clinical trial services. Managing helpdesk requests, discrepancies, onboarding, and month-end close support.
Responsibilities:
- Support maintenance of financial systems, including ERP systems, with a primary focus on project time and expense
- Manage the support services request system and respond to team members’ time-entry requests
- Add and remove employees and contractors from projects to ensure accurate time tracking
- Support onboarding of employees and consultants
- Train team members on ERP navigation, time entry, approvals, and adjustments
- Identify and address time-entry discrepancies
- Manage the time and expense helpdesk
- Administer and monitor timesheet data entry and correct timesheets as necessary
- Monitor the daily timesheet administration checklist and ensure company policies are followed
- Assist with large-scale timesheet adjustments
- Track timesheet discrepancies and issues and communicate with the immediate supervisor
- Provide timesheet information and customized reporting to Resourcing, Finance, Project Management, Functional Departments, and Human Resources
- Process and monitor exception timesheets, including unapproved or unsubmitted project time
- Provide timesheet reporting to Finance and other departments
- Support the month-end close cycle from a time-entry perspective
- Perform ad-hoc assignments as assigned
Requirements:
- High School Diploma or equivalent/local equivalent education
- Minimum three years of prior experience in a professional administrative role in a fast-paced environment
- Proficiency in basic analysis tools/software, such as Excel
- Strong communication and interpersonal skills
- Strong attention to detail and ability to manage multiple tasks simultaneously
- Strong Excel/Microsoft Office skills
- Ability to work collaboratively with departments across the organization
- Excellent organizational skills
- Flexibility to work on multiple assignments with varying tasks
- Ability to learn quickly
- Ability to work independently and as part of a team
- Proactive follow-up with staff to ensure compliance
- Bachelor's degree in finance, business, or a related field (preferred)
- Knowledge of Microsoft Office products such as PowerBI (preferred)
- Timesheet Administration Services experience (preferred)
- Global integrated ERP environment experience (preferred)
- CRO industry experience (preferred)
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