Executive Assistant
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Job Description
Executive Assistant providing high-level support to the executive team in a fully remote environment. Responsible for calendar management, travel logistics, and operational excellence across the organization.
Responsibilities:
- Own complex calendar management, prioritization, and sequencing across internal and external stakeholders. Anticipate conflicts, propose trade-offs, and proactively re-sequence based on shifting business priorities.
- Manage end-to-end travel logistics, including itineraries, accommodations, and ground transportation.
- Process and reconcile expenses accurately and on time.
- Prepare leaders for meetings by collecting agendas, pre-reads, and decks for the following day’s meetings.
- Conduct intake with each ELT leader to understand support preferences and adjust approach per each leader, continuously adapting support as leadership dynamics evolve.
- Collect, organize, and quality-check decks and materials for executive, leadership, and cross-functional meetings.
- Build, maintain, and own decks for org-wide meetings, ensuring clarity, consistency, and strong narrative flow. Coordinate proactively with presenters.
- Partner with leaders and People/Comms teams to collect change management communications and supporting materials.
- Own the quarterly process for collecting, collating, and finalizing all board materials for their respective ELT members.
- Support leaders in preparing for meetings with new stakeholders by providing context, bios, agendas, and logistics.
Requirements:
- Proven experience supporting multiple C-level executives in a fast-paced, remote environment
- Experience operating within a software organization is preferred
- Able to navigate evolving priorities and undefined situations with clarity, maintaining momentum and ensuring work progresses effectively
- Outcome-oriented with a strong growth mindset and focus on continuous improvement
- Demonstrates composure and sound judgment under pressure
- Proficient in leveraging modern tools and technology to drive efficiency and maximize impact.
Benefits:
- Unlimited PTO: Trust-based time off so you can recharge and bring your best self to work.
- Comprehensive benefits: Medical, dental, and vision coverage to support you and your family’s health and well-being.
- Learning & development programs: Access to training, mentorship, and development resources to grow your skills — from HR operations to total rewards strategy.
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