Executive Assistant
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Job Description
Executive Assistant providing high-level support and project management to clients at Delegate Solutions. Proactively managing relationships and ensuring organizational effectiveness for client success.
Responsibilities:
- Deliver the highest level of executive support, task management, and project management to our clients
- Attend and notate weekly planning and accountability calls
- Support multiple clients, personalities, deadlines, and priorities throughout the day
- Proactively build and manage deep, long-term relationships with our clients and act as their trusted resource and support asset
- Must be able to toggle daily between multiple clients and a diverse set of projects
- Enhance our client's effectiveness by helping to identify ways to make their businesses operate more efficiently and help free up their time via delegation strategies by utilizing our Delegate Methodology
- Assist in keeping the client focused and organized on key business initiatives and goals
- Maintain an understanding of the nuances of each client's needs and manage the flow of work that the organization provides for a client
- Create processes for inbox, scheduling, project management, delegation strategy, action plans, and action plan progression
- Responsible for all oversight of client time/usage
- Represents the Delegate brand according to the guidelines and mission established
- Updates job knowledge by participating in team building activities, commitment to continuing education opportunities related to our industry
- Comfortable working collaboratively in teams and available throughout the day during normal business hours.
Requirements:
- Enthusiasm for supporting growing business owners
- Strong work ethic
- Exceptional communication skills
- Strong technical background
- Delegation and process improvement experience
- Critical thinking and problem-solving
- Project coordination and time management
- Ability to prioritize several initiatives and tasks
- Administrative writing and scheduling
- Organization and time management
- Knowledge of travel logistics
- An excellent learner with the ability to understand, and execute complex written and verbal instructions
- Experience in a virtual work environment
- Relationship management; specifically building long-term relationships
- Strong working knowledge of Microsoft Office/365 and Google Workspace
- Proficient with video conferencing (Zoom, Teams, etc.)
- Must have own computer with antivirus software and reliable high-speed internet connection
- Must be fully available M-F from 9 am - 5 pm ET
Benefits:
- PTO
- Health Insurance Plan
- 401k
- Short-Term / Long-Term Disability Insurance
- Supplemental Life Insurance
- 100% Work from Home
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