Executive Assistant, VP, Sales Solution Engineering
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Job Description
Executive Assistant supporting Cisco’s VP of Sales Solution Engineering. Managing calendars, executive travel, events, communications, and special projects for global networking sales.
Responsibilities:
- Manage and prioritize the VP’s calendar, meetings, attendees, and substitutes
- Coordinate the VP’s speaking engagements and content requirements with the communications team
- Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and action items
- Prepare travel packs for international trips and major domestic events
- Act as proxy for authorized communications and approvals
- Answer general questions, refer routine matters, and follow up on completion
- Resolve issues within policies and guidelines and mentor administrative community members on problem solving
- Determine when executive action is required and provide recommendations
- Arrange global travel and optimize itineraries for calendared meetings
- Manage Cisco travel expenses and coordinate airline upgrades when available
- Provide analytical support for executive special projects, including research, data analysis, and report preparation
- Prepare and brief itineraries and accompany the VP at large corporate events such as GSX
- Handle sensitive and confidential matters professionally
- Provide ad-hoc support to senior directors within the team
Requirements:
- 4+ years’ experience in an administrative environment
- Minimum 2 years of experience supporting a principal at the director level or above
- Expert-level knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
- Experience in calendar management, meeting planning, and travel coordination
- Excellent verbal and written communication skills
- Ability to connect with executive/senior staff and clients
- Strong interpersonal skills, independent judgment, utmost integrity, and ability to balance strategic and tactical actions
- Outstanding attention to detail
- Ability to handle confidential information
- Ability to take initiative, solve problems, and make decisions
- Associate degree is preferred
- High-tech industry experience is desired; prior Cisco experience is preferred
Benefits:
- Medical, dental and vision insurance
- 401(k) plan with a Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Cisco restricted stock unit grants may be available
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation time per full calendar year for non-exempt employees
- Flexible vacation time off program with no defined limit for eligible exempt employees
- 80 hours of sick time off provided on hire date and each January 1st thereafter
- Up to 80 hours of unused sick time carried forward
- Additional paid time away for critical or emergency family issues
- Optional 10 paid volunteer days per full calendar year
- Annual bonuses for non-sales roles, subject to Cisco policies
- Performance-based incentive pay for employees on sales plans
- Opportunities for professional growth and development
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