Executive Sales Assistant
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Job Description
Executive Sales Assistant supporting client communication, scheduling, sales operations, and executive administration. Helping WorkStackOS scale its platform for offshore teams.
Responsibilities:
- Manage client and lead follow-up communications across email, messaging apps, and CRM
- Respond proactively to inquiries and maintain timely communication loops
- Create and manage group chats and communication channels
- Send introductions, nurture cold or inactive leads, and follow up on inbound messages
- Own leadership’s calendar and schedule internal and external meetings, appointments, demos, and calls
- Coordinate time zones and meeting objectives; identify and resolve scheduling conflicts
- Triage leadership and WorkStackOS inboxes for urgency and priority
- Draft, send, and follow up on emails; organize and flag items requiring leadership attention
- Maintain contact records, deals, lead sources, lead stages, meeting notes, sales trackers, and operations trackers
- Prepare performance recaps and provide meeting status updates and follow-ups
- Support client onboarding by sending thank-you messages, drafting contracts, creating shared channels, and scheduling kickoff calls
- Prepare kickoff documentation and track action items on shared task boards
- Follow up on incomplete tasks and hold the team accountable to commitments
- Serve as the communication hub between leadership, the team, and outside partners
- Relay updates, decisions, and next steps promptly
- Handle document organization, filing, record-keeping, process documentation, SOP updates, and vendor/service coordination
- Book flights, accommodations, and other travel logistics
- Manage personal administrative tasks and document retrieval, organization, and submission
- Handle ad-hoc business and personal support requests
Requirements:
- Excellent communication with clients, leadership, and teammates across channels
- High performance standards and strong ownership
- Highly capable and self-sufficient; minimal supervision required
- AI-savvy at Level 2+, including creating and managing AI Agents, Skills, and automations
- Experience using ChatGPT, Claude, Gemini, and Perplexity
- Prompt engineering
- Platform savvy across CRM, automation, and communication tools
- AI engineering or AI-enabled sales/operations workflow experience highly preferred
- API or webhook integration experience highly preferred
- JSON coding experience or low-code/no-code platform familiarity highly preferred
- Project management and process-building knowledge highly preferred
- CRM automation experience, especially GoHighLevel, highly preferred
- GoHighLevel certification or training is a major plus
- Experience with N8N, Make.com, Zapier, GitHub, Slack, ClickUp, iPhone/iMessage syncing, or HubSpot as applicable
- Availability from 10am–6pm PST and responsive communication during business hours
- Professional setup with clean background, good camera, good microphone, and strong Wi-Fi
- Business-casual attire during meetings
Benefits:
- Permanent remote set-up
- 13th month bonus
- Health, dental & mental health coverage
- Performance-based raises & bonuses
- Real growth path and increased responsibility
- Ground-floor impact on company systems and decisions
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