HR & Administrative VA
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Job Description
Remote HR and administrative VA supporting manufacturing leaders with recruiting, secure employee records, timekeeping, and performance review coordination. Maintaining confidential, compliant operations.
Responsibilities:
- Draft clear job descriptions
- Screen incoming candidates
- Conduct first-level virtual video interviews
- Eliminate applicant bots and verify candidate identities
- Present top-tier talent to department managers
- Securely collect, archive, and organize sensitive employee documentation in company Google Drive repositories
- Maintain a tracking matrix for expiring IDs, certifications, and health/safety records
- Audit daily timecard punches
- Track PTO balances
- Log call-offs in real time
- Ensure accurate attendance records and immediate supervisor visibility
- Own 90-day and annual review master schedules
- Proactively push supervisors to complete appraisals on time
- Organize confidential historical compensation records
Requirements:
- 2–3+ years of experience in HR administration, executive support, or operational coordination
- Obsessive attention to detail
- Track record of handling sensitive personal data with 100% confidentiality
- Elite written and spoken English skills
- Comfortable conducting 1-on-1 video interviews
- Ability to proactively follow up with managers to meet evaluation deadlines
- Ability to thrive under dynamic business conditions
- Advanced mastery of Google Workspace, including Drive architecture, Sheets formulas, Docs, and Gmail
- Ability to quickly adapt to HRMS/payroll platforms, Zoom, Slack, and Loom
- Quiet, distraction-free home office
- High-performance computer
- Dual monitors
- High-speed fiber internet with backup solutions
- Professional headset
Benefits:
- Comprehensive HMO coverage
- Group Life Insurance
- Paid leave credits
- Government-mandated benefits
- Performance incentives
- Overtime Pay
- Night Differential
- 13th Month Pay
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