HR Operations Coordinator – Contract
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Job Description
HR Operations Coordinator managing onboarding, offboarding, and compliance; supporting talent acquisition in a remote environment with focus on candidate experience.
Responsibilities:
- Manage onboarding, offboarding, transfers, promotions, and other employee changes, ensuring accuracy, timeliness, and compliance.
- Serve as a first point of contact for HR-related inquiries, providing timely and accurate responses.
- Maintain employee records and data in HRIS (Workday), conducting audits and partnering with HRIS to resolve discrepancies and enhance workflows
- Assist with leave tracking, benefits updates, and employee status changes, ensuring proper communication and documentation.
- Collaborate cross-functionally with Licensing, Compliance, IT, Payroll, and other departments to resolve issues and ensure smooth workflows.
- Identify and recommend opportunities to streamline and enhance HR processes for greater efficiency and accuracy.
- Support HR compliance processes, including I-9 management, employee file maintenance, and internal/external audit preparation.
- Support HR programs and initiatives such as performance management cycles, employee engagement surveys, and compliance audits.
- Handle sensitive employee information with discretion, integrity, and a high degree of confidentiality.
- Schedule a high volume of interviews, primarily remote via Microsoft Teams, ensuring accuracy and timeliness.
- Communicate with candidates throughout the hiring process to provide updates and logistical support.
- Review and process background checks, coordinating with candidates and internal teams to resolve discrepancies.
- Maintain recruitment trackers and ensure data accuracy in HR systems.
- Conduct employment verifications and ensure timely, accurate completion of Form I-9 and E-Verify.
- Support New Hire Orientation, helping ensure a positive and smooth onboarding experience.
- Identify and recommend improvements to enhance the candidate experience and scheduling efficiency.
Requirements:
- Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
- 1–3 years of experience in HR, Talent Acquisition, or HR Operations.
- Strong organizational skills, attention to detail, and a customer-focused mindset.
- Proficiency with Microsoft Office and Google Workspace, especially Excel and Word.
- Experience with Applicant Tracking Systems (ATS) and HRIS platforms, preferably Workday .
- Solid understanding of HR and employment laws.
Benefits:
- medical, dental and vision beginning on your first day of employment for full time employee's
- 401K with matching
- Tuition reimbursement
- Employee stock purchase program
- 12 company paid holidays and flexible time off (PTO for non-exempt)
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