Operations Assistant – Part-Time
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Job Description
Operations Assistant coordinating substitutes and managing daily operations for ECE Substitutes. Supporting recruiting and ensuring timely coverage for childcare centers.
Responsibilities:
- Build and maintain lead lists for childcare centers and directors
- Enter and update leads in tracking systems
- Send approved outreach and follow-up emails
- Track responses and update lead status
- Support scheduling of discovery calls as needed
- Post and refresh job ads on assigned platforms
- Review applications and identify qualified candidates
- Assist with onboarding packets and track completion
- Initiate reference checks and verify documentation
- Maintain an accurate “Ready-to-Work” substitute roster
- Review daily and weekly coverage requests
- Match substitutes to open shifts based on availability and qualifications
- Send assignment confirmations and details to substitutes
- Monitor call-outs, attendance, and schedule changes
- Communicate with substitutes and centers regarding coverage needs
- Keep schedules, availability boards, and records up to date
Requirements:
- Strong organizational and follow-through skills
- Professional written and verbal communication
- Comfortable using email, Microsoft Products, and basic scheduling tools
- Ability to manage multiple priorities independently
- Experience in administrative support, recruiting, staffing, or education preferred
- Early childhood or staffing experience is a plus, but not required
Benefits:
- Flexible, remote part-time schedule
- Meaningful work supporting early childhood education
- Opportunity to grow with a mission-driven organization
- Clear processes, training, and support provided
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