Operations Coordinator
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Job Description
Operations Coordinator providing remote administrative support to the team and mission. Involves project coordination, team operations, meeting administration, and event logistics support.
Responsibilities:
- Provide operations support to the team and mission
- Project coordination, team operations, meeting administration, event logistics support, special projects, and light CRM support
- Coordinate and track departmental projects, timelines, and deliverables
- Maintain shared calendars and manage scheduling for internal syncs
- Support cross-functional coordination between Recruitment, Talent, Partnerships, and Programs
- Maintain documentation, SOPs, and shared team resources
- Track weekly OKR progress and support reporting
- Prepare agendas for weekly and monthly team meetings
- Take notes, track decisions, and capture action items
- Ensure follow-up tasks are assigned and completed
- Coordinate logistics for recruitment and cross-team events
- Enter event attendance, contact information, and follow-up notes into the CRM
- Support the creation of basic weekly or monthly reports
- Assist with the creation of internal materials, slides, templates, and comms
Requirements:
- High school diploma or GED
- 2-3 years of administrative experience supporting multiple managers or a team
- Ability to communicate verbally and in writing effectively
- Strong attention to detail and accuracy
- Strong time management skills
- Experience using multiple software systems in a remote setting
- Ability to work independently and collaboratively
- Ability to be highly organized and capable of the administrative tasks needed for the role
- Critical thinking and problem-solving skills
- Excellent customer service skills
- Confidence in making decisions
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace (Calendar, Docs, Sheets)
- Experience with Customer Relationship Management (CRM) or Applicant Tracking Systems (ATS)
Benefits:
- Flexible scheduling
- Professional development opportunities
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