Project Coordinator
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Job Description
Home-based Project Coordinator supporting web, print, and digital projects for a U.S.-based marketing agency. Managing timelines, deliverables, quality checks, proof routing, and client coordination.
Responsibilities:
- Support Project Managers in coordinating web, print, and digital projects through the full delivery process
- Assist in maintaining and updating project timelines and flag potential delays
- Manage and update task management tools to maintain accurate project status information
- Take notes during internal and client project meetings and distribute recaps and action items
- Support the vendor and quote process for print and digital deliverables
- Assist with quality assurance checks, including basic website testing before client review
- Traffic final deliverables to clients or third parties, ensuring files align with the SOW
- Maintain accurate and up-to-date project time tracking
- Assist with onboarding documentation and process updates
- Prepare agendas and gather project materials for meetings
- Monitor projects against client-approved scope and escalate scope concerns
- Route deliverables through proof review software and track feedback
- Perform other duties as assigned, added, or removed
Requirements:
- Bachelor's degree in Marketing, Communications, Business, or equivalent
- 1–2 years of experience in a project coordination, administrative, or agency support role
- Strong verbal and written English communication skills
- Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
- Proficient in Mac or Microsoft Office products
- Familiarity with digital and print deliverable workflows
- Knowledge of task management tools preferred (e.g., Notion, JIRA, or equivalent)
- Knowledge of proof routing tools preferred (e.g., PageProof or equivalent)
- Knowledge of messaging tools for communication management preferred (e.g., Slack or equivalent)
- Basic knowledge of website development processes a plus
- Strong organizational skills and ability to manage multiple tasks simultaneously
- Eagerness to learn project delivery processes and grow within the Project Office
- Eagerness to support Project Managers and take direction in a fast-paced environment
- Ability to support multiple Project Managers and projects simultaneously
- Ability to identify and follow up on next steps using task management software
- Ability to respond to internal inquiries in a timely and professional manner
- Ability to facilitate communication between internal teams and escalate issues appropriately
- Ability to adhere to documented delivery processes and company policies and procedures
- Ability to maintain a well-organized digital work environment
- Ability to learn new programs and software as required
Benefits:
- Permanent work-from-home setup
- Company equipment provided
- Government-mandated benefits employer share
- Internet stipends upon regularization
- HMO Coverage upon regularization (with an option to enroll as early as Day 1)
- PTO credits and service incentive leaves
- Major spring and winter company live events
- Monthly employee appreciation virtual events
- Company-provided career skills training courses
- A company culture focused on your personal and professional growth
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