Project Manager, Creative Operations – Production Coordinator
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Job Description
Virtual Assistant coordinating creative projects and managing communication between clients and creative teams in a fast-paced environment. Ensuring project timelines and deliverables meet brand standards.
Responsibilities:
- Manage incoming creative requests from clients (video, photo, social, campaigns)
- Translate rough ideas into clear, structured briefs
- Assign and coordinate work across editors, designers, and collaborators
- Track timelines, deliverables, and project status across multiple jobs
- Maintain organized systems (Notion, Trello, Google Drive, etc.)
- Serve as a consistent, professional point of contact for projects
- Send updates, gather feedback, and keep communication clean and efficient
- Clarify unclear or incomplete requests into actionable direction
- Ensure clients feel informed, supported, and confident throughout the process
- Prepare clean, actionable handoffs to editors and creatives
- Ensure all deliverables align with brand voice and tone, platform requirements (IG, TikTok, YouTube, etc.), creative direction provided
- Perform light quality control before delivery (not deep editing, but strong awareness)
- Occasionally generate final assets when speed is required (images, short-form videos, concept visuals)
- Use tools like Higgsfield, Kive, Runway, ChatGPT
- Coordinate shoot schedules, deliverables and timelines, internal and client meetings
- Help prioritize projects and manage shifting timelines
- Support light production planning when needed
- Assist with organizing shot lists, deliverables, creative assets
- Help coordinate projects where photography/video is being captured directly
- Ensure assets are properly organized and handed off for post-production
Requirements:
- Strong organizational and communication skills
- Ability to bring structure to fast-moving creative environments
- A clear understanding of creative workflows (video, content, or marketing)
- Strong attention to detail and follow-through
- Ability to work independently and anticipate needs
- Strong eye for design, composition, and visual storytelling
- Ability to recognize what feels on-brand vs. off
- Comfortable making quick creative decisions when needed
- Ability to match and maintain the visual identity of multiple brands
- Comfortable with Google Drive, Notion / Trello / Asana, Slack / Email
- Familiarity with video/content workflows
- Experience with AI creative tools is a strong plus
- Background in content creation, editing, or production (Nice to Have)
- Experience coordinating freelancers or creative teams (Nice to Have)
- Basic editing or design skills (Premiere, CapCut, etc.) (Nice to Have)
- Experience working with brand guidelines or marketing teams (Nice to Have)
Benefits:
- 20 hrs to start
- Rate starts at 6 USD/ hr
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