Project Manager – Video Producer, AI Focused
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Job Description
Project Manager / Video Producer managing video production workflow for U.S. tech companies. Ensuring client satisfaction through strong project management and communication skills.
Responsibilities:
- Watch meeting recordings (or attend live when needed)
- Distill meetings into accurate, prioritized action items
- Ensure each action item has:
- ○ clear owner
- ○ due date (when appropriate)
- ○ priority level
- ○ correct project placement
- ○ enough context for the assignee to execute
- Follow through until tasks are fully complete, not “kind of done”
- Take control of projects quickly and confidently
- Track progress, dependencies, and blockers
- Proactively move work forward by updating:
- ○ stakeholders
- ○ documents
- ○ contractors (editors, designers, etc.)
- ○ timelines and project plans
- View tasks empathetically from the client’s perspective
- Reduce friction for the client by anticipating needs and clarifying next steps
- Keep communication crisp, considerate, and confidence-building
- Operate as a power user in:
- ○ ClickUp (task hygiene, views, statuses, priorities, due dates, docs/wiki)
- ○ Slack (external comms; clear and professional)
- ○ Microsoft Teams (client environments and coordination)
- ○ Google Workspace (Docs, Sheets, Drive organization)
- ○ ChatGPT / AI tooling (daily use is mandatory)
- Keep project briefs, notes, and wiki pages accurate and current
- Improve clarity and handoff quality inside tasks
- Create “single source of truth” documents that stakeholders can trust
- Own action items in ClickUp and proactively move tasks forward
Requirements:
- 2+ years experience as an Executive Assistant, Operations Assistant, or similar role
- Strong customer service and client-facing experience
- High attention to detail (you notice small friction points that others miss)
- Excellent written English and professional communication skills
- Service-oriented mindset: you think, “How do I make this easier for the client?”
- Comfortable speaking on behalf of leadership with clients
- Attention to detail (you catch what others miss)
- Strong project management fundamentals (ownership, tracking, follow-through)
- Holistic thinker (you see the system, not just the task list)
- Default helpfulness (thoughtful, proactive, considerate)
- Comfortable leading through documentation and async comms
- Client empathy (you can feel what’s confusing or missing and fix it)
- Experience with:
- ○ ClickUp
- ○ Slack
- ○ Microsoft Teams
- ○ Google Workspace
- ○ Scheduling tools (Cal.com, Calendly, etc.)
- ○ ChatGPT or similar AI tools
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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