Promotional Items Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Virtual Assistant supporting operations and communication for promotional products company. Managing client interactions, vendor coordination, and backend systems for smooth business operation.
Responsibilities:
- Support daily operations and communication
- Manage client interactions and vendor coordination
- Help with backend systems that keep the business running smoothly
- Monitor and organize the email inbox daily
- Flag important client emails and vendor requests
- Create tasks based on emails and messages in Todoist or other tools
- Respond to basic client questions (with templates or direction provided)
- Contact suppliers for pricing, product info, shipping times
- Track orders and update clients with timelines and tracking
- Ensure quotes, proofs, and invoices are followed up on and filed
- Build item collections and presentations for clients
- Use Canva, PowerPoint, or ESP tools to design and organize decks
- Schedule time blocks for specific clients or projects
- Place sample orders for client review
- Order client gifts and manage shipping details
- Assist with organizing CRM or lead spreadsheets
Requirements:
- Excellent written and verbal English
- Organized, consistent, and proactive
- Familiar with Gmail, Google Sheets, WhatsApp, Canva, and/or ESP tools
- Willing to learn and adapt as systems evolve
- Good judgment and confidentiality with client/vendor info
- Social media experience is a plus
- Graphic design experience is a plus
- Familiarity with promo or gifting industry preferred but not required
- Knowledge of Shopify, Zoho, or similar CRMs
- Experience using Canva or similar design tools
Benefits:
- Remote job
- Full time
Report this job
Job expired or something wrong with this job?
Similar Jobs
Virtual Assistant – Go High Level
Digital Marketing Virtual Assistant specializing in GoHighLevel systems for fast-growing businesses. Handling CRM, marketing automations, and lead management from home.
Bilingual Medical Virtual Assistant – Appointment Setting, Patient Support
Bilingual Medical Virtual Assistant supporting a medical aesthetics clinic in appointment setting and patient communication. Ensuring timely responses and managing patient inquiries in a remote work environment.
Senior Executive Assistant – Coach & Consultant Support
Executive Assistant supporting coaches and consultants in a remote environment, managing logistics, communications, and business development. Requires 4 years of experience and proficiency with CRM and AI tools.
Senior Executive Assistant – Coach & Consultant Support
Executive Assistant providing high-level support to coaches and consultants. Managing logistics, communication, and business development in a remote setting.
Senior Executive Assistant – Coach & Consultant Support
Senior Executive Assistant responsible for key operational support for coaches and consultants. Managing logistics, client engagements, and CRM workflows in a remote setting.
Commissions and Auditing Virtual Assistant
Virtual Assistant supporting commissions department by auditing agent commissions and ensuring payment accuracy. Collaborating with accounting leaders and streamlining processes remotely.
Content & Marketing Virtual Assistant – Short-Form Video Focus
Content & Marketing Virtual Assistant supporting short-form video editing for social media platforms. Delivering high-quality content creation and assisting with marketing initiatives.
Virtual Assistant – Luxury Travel
Virtual Assistant supporting behind-the-scenes operations for luxury travel agency. Creating organized itineraries and managing social media content reflecting brand ethos.
Executive Assistant, LatAm
Executive Assistant aiding leadership with administrative tasks for a remote LatAm team at a virtual assistant service company
Executive Assistant
Remote part-time Executive Assistant supporting clients' organizational goals and communication needs. Responsible for maintaining professionalism and managing client relations while working from home.
Executive Assistant, Operations and Scheduling – Key Accounts
Executive Assistant role at Haldren, focusing on operations and scheduling for key accounts. Delivering high-level support with remote work flexibility in South Africa.
Executive Assistant – DACH
Executive Assistant supporting the General Manager of DACH region with various administrative tasks. Must be organized and experienced in providing administrative support for multiple teams.
Senior Executive Assistant
Senior Executive Assistant managing the CEO's schedule and communications at a healthtech startup. Supporting operational efficiency and facilitating meetings and travel arrangements.
Executive Virtual Assistant – CRM, Lead Management, Administrative Support – Legal Industry
Executive Virtual Assistant for a U.S.-based law practice specializing in Business and Immigration Law. Handling lead management, CRM updates, and administrative support.
Executive Assistant, Personal Assistant – Founders Support
Executive/Personal Assistant supporting both founders across business operations and personal life logistics at a consulting company.
Regional Press Secretary
Join Indivisible as a Temporary Regional Press Secretary shaping media strategy for key battleground districts. Build relationships with local reporters and elevate grassroots voices ahead of the 2026 midterms.
Executive Assistant
Executive Assistant at Assistant Launch supporting high-caliber clients with administrative tasks and communication. Managing calendars, coordinating travel, and maintaining confidentiality in a fully remote role.
Executive Assistant – TikTok Marketing
Executive Assistant supporting 3–5 UGC Engineers in TikTok marketing campaigns for a U.S.-based agency. Collaborating on creative quality control and operational documentation in a fully remote setup.
Virtual Assistant – Office Administration, Operations Coordinator
Office Administration & Operations Coordinator for VA Desk, supporting North American construction clients. Managing schedules, client records, invoicing, and basic marketing activities remotely.
Executive Assistant
Executive Assistant role at Harbor Compliance to streamline operations for the CEO and C-suite. Responsibilities include managing schedules, executive meetings, and improving workflows for organizational efficiency.