Senior Executive Assistant – Coach & Consultant Support
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Job Description
Executive Assistant supporting coaches and consultants in a remote environment, managing logistics, communications, and business development. Requires 4 years of experience and proficiency with CRM and AI tools.
Responsibilities:
- Coordinate logistics, manage calendars, book travel arrangements, and confirm client session details. Prepare digital materials, session templates, agendas, and follow-up deliverables for client meetings.
- Maintain and update CRM systems with leads, clients, and session information. Track progress across the sales pipeline and ensure accurate data management.
- Support outbound business development through LinkedIn outreach, email communication, and cold calling.
- Manage executive inbox communication and prioritize tasks to ensure timely responses.
- Assist with marketing coordination, including scheduling social media content and repurposing materials.
- Collaborate with design or content contributors to organize branded deliverables. Leverage AI tools to streamline documentation, communication workflows, and operational processes. Operate effectively in a fast-paced environment while managing multiple priorities and deadlines.
Requirements:
- Minimum 4 years of experience as an Executive Assistant directly supporting coaches, consultants, or professional service executives.
- Strong hands-on experience with CRM platforms and AI productivity tools (ChatGPT, automation tools, or similar).
- Proven ability to operate in fast-paced, high-demand environments managing complex scheduling and competing priorities.
- Experience supporting outbound business development, including LinkedIn outreach, email campaigns, appointment setting, and/or cold calling.
- Advanced English communication skills with prior client-facing experience representing an executive professionally.
Benefits:
- Work directly with experienced coaches and consultants.
- Gain exposure to consulting operations and business growth strategies while working in a remote setting.
- Be part of a growing professional environment supporting entrepreneurial organizations. Opportunity for long-term growth and increased operational responsibility.
- Paid Vacation Time.
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