Account Coordinator
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Job Description
Account Coordinator managing billing, forecasting, and financial reporting for Salute’s data center facilities management contracts. Client-facing finance partner coordinating vendors, audits, and KPI-linked performance.
Responsibilities:
- Serve as a dedicated finance resource for a new client account
- Manage end-to-end financial activities for a large-scale, performance-based data center facilities management contract
- Prepare financial reporting packages and documentation for account reviews and business reviews
- Lead account-level variance analysis and provide financial commentary
- Maintain forecasting and budgeting trackers and prepare account-level forecasts
- Support month-end close, including accruals, deferred revenue recognition, reclassifications, and reconciliations
- Track account profitability and burn rates
- Generate and issue client invoices with supporting documentation
- Prebill clients and reconcile make-up invoicing for vendor variances
- Review and reconcile employee timecards for a 45+ headcount operation
- Review and approve expense reports
- Monitor billing deadlines and resolve discrepancies across Salesforce, Intacct, and client billing systems
- Manage Designated Entity billing structures and separate invoice streams
- Track and collect outstanding accounts receivable
- Support annual budget development and maintain financial models and rolling forecasts
- Track budget variances against contractual caps and thresholds
- Track and validate vendor invoices, coding, markups, rebates, purchase orders, and passthrough costs
- Coordinate vendor onboarding, PO creation, and AP processing
- Maintain contract, change order, and purchase order documentation
- Track contract changes, CPI increases, inflation adjustments, unfilled position costs, and overtime
- Support audit readiness and maintain documentation for cost validation and invoice backup
- Participate in governance meetings and prepare financial materials
- Communicate financial results and insights to internal and external stakeholders
- Partner with Operations, Service Delivery, and Business Development leads
- Participate in weekly operational syncs
- Support data integrity across Salesforce, Intacct, and Smartsheet
- Drive process improvement and automation initiatives
Requirements:
- Bachelor's degree in Finance, Accounting, or related field
- 3–5+ years of progressive experience in account coordination, financial analysis, or a client-facing finance role
- Strong analytical and problem-solving skills with meticulous attention to detail
- Proficiency in Microsoft Office Suite, with advanced Excel required
- Proficiency in financial systems such as Sage Intacct, NetSuite, and Salesforce
- Experience with billing, revenue recognition, cost tracking, and month-end close processes
- Strong written and verbal communication skills
- Ability to present financial information to technical and non-technical stakeholders
- Ability to manage multiple priorities in a fast-paced, collaborative environment
- Preferred: Experience with Time & Materials (T&M) and passthrough billing models
- Preferred: Familiarity with data center or critical infrastructure operations
- Preferred: Experience supporting performance-based contracts with KPI-linked financial deliverables
- Preferred: Knowledge of EHS, OSHA, and NFPA standards
- Preferred: Experience with ERP systems and process automation tools such as Power Query, Smartsheet, and Power BI
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Health Savings Account (HSA)
- Gym discount
- Mental health benefits
- Discounted Group Life & AD&D
- Discounted Group Short & Long-term Disability
- 401(k) retirement matching
- PTO/paid holidays
- Parental leave
- Remote work, with some travel
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