Admin Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Administrative Assistant supporting daily operations in a growing professional services company. Responsible for communication management, invoicing, and project coordination while working remotely.
Responsibilities:
- Answer incoming phone calls professionally and courteously
- Monitor and respond to company email inquiries
- Create, organize, and manage tasks and projects within Monday.com
- Draft client quotes, proposals, and related documentation
- Prepare contracts and client-facing documents
- Process online purchases and purchasing requests as needed
- Track employee and contractor hours
- Generate and send client invoices through QuickBooks Online
- Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets
- Organize digital files and company documentation
- Assist with various operational and administrative projects
- Provide day-to-day administrative support to leadership
Requirements:
- Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role
- Experience using Monday.com (required)
- Proficiency in Microsoft Excel and/or Google Sheets
- Experience with QuickBooks Online or similar invoicing software
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Professional phone etiquette and customer service skills
- High attention to detail and accuracy
- Ability to work independently in a remote environment
- Reliable internet connection and dedicated workspace.
Benefits:
- Competitive compensation based on experience
- Paid sick leave
- Retirement plan with company matching contribution available
- Fully remote work environment
- Growth opportunities as the company expands
- Collaborative and supportive team culture
Similar Jobs
Administrative Assistant – Medical Scheduling
Administrative Assistant managing medical scheduling tasks remotely. Responsibilities include communication with patients and handling various administrative duties.
Administrative Coordinator – Wharton Operations, Information and Decisions
Administrative Coordinator providing comprehensive support within Wharton Operations. Engaging in administrative tasks, event coordination, and operational support for the department.
Administrative Coordinator – Digital Medicine
Administrative Coordinator providing operational support to a global Digital Medicine team at Amgen. Involving calendar management, travel arrangements, and a range of administrative duties.
Insurance Administrative Assistant
Insurance Administrative Assistant supporting daily operations for a growing U.S. insurance agency. Handling administrative tasks related to client accounts, billing, and insurance documentation.
Administrative Assistant
Administrative Assistant leading customer service for Paley Institute physicians. Coordinating office and surgical scheduling while ensuring a high level of service to patients.
Administrative Associate – Level III, Logistics
Administrative Associate managing administrative tasks such as data entry, report preparation, and internal communications at Cummins. Supporting logistics in San Luis Potosi, Mexico.
Administrative Assistant
Administrative Assistant providing support and greeting visitors at Amelia Senior Living Community. Responsible for administrative duties, business office functions, recruitment support, and more.
Administrative Coordinator
Administrative Coordinator at Evergreen Energy Partners supporting various energy efficiency initiatives remotely. Focused on collaboration and efficient project management in a virtual environment.
Legal Administrative Assistant – Criminal Practice
Legal Administrative Assistant supporting a fast-paced criminal defense practice. Managing client intake, assisting in case preparation and maintaining efficient workflows for a remote law firm.
Credentialing and Administrative Specialist
Credentialing and Administrative Specialist managing credentialing for Medicare and Medicaid healthcare networks. Ensuring accurate documentation and compliance while supporting clinicians in a remote setting.
Administrative Assistant, Bilingual – Spanish/English
Bilingual Administrative Assistant providing support to the recruiting team remotely. Responsibilities include scheduling, communication, and maintaining records.
Tax Administrative Coordinator
Tax Administrative Coordinator for US-based company assisting tax department remotely with compliance, documentation management, and client communication. Requires previous experience in tax offices or CPA firms.
Accounts Receivable Specialist I, Provider Enrollment Administrative Assistant
Accounts Receivable Specialist I handling provider enrollment applications and administrative support in a healthcare setting. Working remotely and utilizing software tools for document management.
Administrative Assistant – Part-time, 2nd Shift
Administrative Assistant supporting North American operations from Serbia during 2nd shift hours, providing vital administrative and marketing support.
Medical Administrative Assistant – Insurance, Patient Coordination Specialist
Medical Administrative Assistant supporting a U.S.-based concierge-style primary care practice. Responsible for insurance coordination, patient communication, scheduling, and administrative operations.
Administrative Assistant
Administrative Assistant providing support for multiple business entities at Ultra Concepts Group. Focused on communications, scheduling, and coordination of services across teams.
Administrative Assistant – Part Time
Bilingual Administrative Assistant in remote work supporting daily tasks and communication for the team. Managing billing and documents with effective coordination.
Virtual Administrative Assistant – GoHighLevel
Virtual Administrative Assistant managing the operations of a tech company CEO in LATAM. Ensuring smooth administrative functions and CRM management with client interactions.
Administrative Specialist
Administrative Specialist managing logistics, procurement, and administrative tasks at Helpware. Seeking an organized individual proficient in English and Ukrainian for remote operations.
Genetic Counseling Administrative Coordinator
Genetic Counseling Administrative Coordinator ensuring efficient coordination of patient and clinic-related activities. High-level administrative role with genetics and healthcare team responsibilities in Trumbull, CT.