Administrative Assistant, Finance
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Job Description
Administrative Assistant supporting finance leadership at Ventura Foods, a food solutions manufacturer. Managing reporting, invoices, events, calendars, and executive administration remotely.
Responsibilities:
- Provide direct administrative support to the Finance leadership team and corporate headquarters
- Manage calendars, travel coordination, confidential assignments, data entry, and financial reporting
- Conduct data entry, compile reports, coordinate project timelines, and track action items for key financial projects
- Develop and maintain finance reporting packages monitoring and communicating financial performance/results
- Provide office management support to Finance leadership, headquarters teams, and other executives
- Partner with Administrative Assistants on cross-functional initiatives and projects
- Support employee onboarding and orientation, basic technology support, headquarters initiatives, and receptionist/front-desk coverage when needed
- Organize and coordinate conferences, networking events, team meetings, training sessions, onboarding activities, and departmental events
- Develop agendas, coordinate travel, arrange venues, and manage supplies and equipment
- Manage purchase requisitions and approvals through the Coupa system
- Process and track invoices, including sponsorships, shipping expenses, and vendor payments
- Provide additional support for ad hoc projects and assigned responsibilities
Requirements:
- High School/GED is required
- 3+ years of experience supporting executive-level leaders as an Administrative Assistant or performing financial data entry or data compiling responsibilities is required
- Ability to travel up to 5%
- Excellent oral and written communication
- Ability to work discreetly with confidential information and situations
- Detail oriented
- Proactive with excellent judgment
- Able to multitask, prioritize, work on schedule and within deadlines
- Basic finance knowledge and ability to compile data when direction is provided
- Fast learner and motivation to learn new skills
- Intermediate to advanced knowledge of Microsoft Office software (Word, PowerPoint, Excel, Outlook), Data Tracker, Visio, Corel Draw, and Adobe
- Experience with basic financial understanding
- Associate degree (or equivalent) in Business Administration or a related field is preferred
- Prior experience in food service and/or manufacturing industry preferred
Benefits:
- Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
- Profit Sharing and 401(k) matching (after eligible criteria is met)
- Paid Vacation, Sick Time, and Holidays
- Employee Appreciation Events
- Employee Assistance Programs
- Career growth opportunities
- Training
- Safe environment
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