Design & Pre-Construction Project Coordinator
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Job Description
Remote project coordinator managing design reviews, schedules and client communication for a US architecture-engineering firm. Keeping architects, engineers and contractors aligned through pre-construction.
Responsibilities:
- Lead regularly scheduled Owner-Architect-Contractor meetings with clients
- Coordinate alignment meetings among architects, structural engineers and trade specialists
- Prepare agendas, capture meeting minutes and track action items through completion
- Review architectural, structural and trade drawings and design deliverables
- Review and mark up drawings using Bluebeam
- Identify conflicts, gaps and missing information and track revisions across disciplines
- Independently manage project timelines, schedules and deliverables
- Monitor milestones and follow up with design teams to keep submissions on schedule
- Raise risks and delays early with proposed solutions
- Serve as the primary communication link between clients and design teams
- Handle daily client and consultant communications independently
- Relay decisions, questions and feedback clearly between parties
- Maintain project trackers, logs and records in project management tools
- Keep drawing sets, deliverables and correspondence organized and current
Requirements:
- 1+ year of experience in construction project engineering, assistant project management, design coordination, or a similar role
- Experience coordinating architects, engineers and contractors
- Experience managing project schedules and deliverables
- Hands-on experience reviewing and marking up technical drawings using Bluebeam
- Proven ability to handle client and consultant communications independently
- Strong Bluebeam skills for drawing review and markup
- Ability to read and review architectural, structural and trade drawings
- Experience in design management or pre-construction
- Experience supporting US-based construction projects
- Familiarity with construction project management tools such as Procore, Autodesk Construction Cloud or Smartsheet
- Knowledge of project schedules, RFIs, submittals and deliverable tracking
- Confident, professional written and verbal English, including leading live meetings with US clients
- Strong organization and follow-through
- Ability to work independently and manage personal timelines
- Ability to coordinate multiple design disciplines simultaneously
- Reliable computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40MBPS
- Headset with extended noise-cancelling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated workspace at home
- Comfortable working a US Pacific Time schedule
Benefits:
- No benefits package included
- Remote work arrangement
- 40 hours per week, Monday to Friday, 8:00 AM–5:00 PM Pacific Time
- Work-from-home setup requirements include a computer, internet connection, headset, webcam, backup computer and internet connection, and quiet dedicated workspace
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