Administrative Assistant, Bookkeeping
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Job Description
Part-time remote Administrative Assistant supporting architecture, interior design, and construction businesses. Managing bookkeeping, invoices, spreadsheets, records, and project tracking.
Responsibilities:
- Provide day-to-day administrative assistance across three businesses
- Assist with preparing and managing invoices, maintaining financial records and supporting basic bookkeeping tasks using QuickBooks
- Maintain accurate records, prepare reports and update spreadsheets
- Monitor project progress, maintain project trackers and keep relevant information up to date
- Update and maintain Excel spreadsheets
- Maintain organised digital records, files and documentation
- Assist with general administrative tasks to reduce the owner's day-to-day workload
- Support project coordination across multiple businesses
Requirements:
- Previous experience in an administrative assistant, operations support or similar role
- Experience with basic bookkeeping, invoicing and financial administration
- Familiarity with QuickBooks
- Proficiency in Microsoft Office, particularly Excel
- Strong organisational and project coordination skills
- Excellent attention to detail and a high level of accuracy
- Strong written and verbal communication skills
- Ability to manage multiple tasks and prioritise effectively
- Proactive, dependable approach with the ability to work independently and take ownership of responsibilities
- Experience supporting businesses in construction, architecture or interior design would be beneficial, but is not essential
Benefits:
- 100% remote
- $50 birthday bonus
- $200 testimonial bonus
- No tracker
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