Executive Assistant, AI-Savvy
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Job Description
Executive Assistant managing executive communications, documents, and operations in a remote setting. Seeking a tech-savvy individual to optimize workflows using AI tools and Microsoft 365.
Responsibilities:
- Manage and organize inbox (Microsoft Outlook)
- Draft, respond to, and prioritize emails
- Handle phone calls professionally on behalf of the business
- Calendar and scheduling support
- Track tasks, deadlines, and deliverables
- Support ongoing projects and ensure follow-ups are completed
- Assist with internal coordination and execution
- Format and edit documents professionally
- Work with contract templates and customize them as needed
- Support basic legal/admin documentation (paralegal-style tasks)
- Utilize Microsoft 365 tools (Outlook, Loop, Lists)
- Maintain organized digital systems and workflows
- Improve processes using AI tools
Requirements:
- Strong experience with Microsoft Outlook & Microsoft 365 (ESSENTIAL)
- Experience using AI tools (ChatGPT, automation tools, etc.)
- Excellent written and verbal English
- Strong organizational and multitasking skills
- Experience in document formatting and admin workflows
- Nice to Have: HubSpot experience, LinkedIn management or marketing exposure, Paralegal or legal admin experience
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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