Executive Assistant, Board Liaison
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Job Description
Executive Assistant providing support to the CEO of Sepsis Alliance. Responsible for board coordination and organizational tasks in a flexible role.
Responsibilities:
- Serve as the CEO’s right hand for task management, follow-up, and execution support.
- Maintain systems to track action items, deadlines, and commitments stemming from meetings and communications.
- Proactively flag outstanding items and coordinate follow-up with internal and external stakeholders.
- Prepare briefing materials, agendas, presentations, and background documents.
- Support travel coordination and expense documentation as needed.
- Assist with data entry and updates to executive dashboards, trackers, or databases.
- Field and triage inbound requests to the CEO, ensuring clear communication and appropriate follow-through.
- Coordinate all Board of Directors, Advisory Board, and committee operations, including agendas, materials, meeting logistics, and minute-taking.
- Track board terms, roles, contact information, and governance documentation.
- Support onboarding of new board members and ongoing governance compliance.
- Communicate regularly with the Board Chair and committee leadership.
- Maintain organized board files within SharePoint or a designated board portal.
- Support cross-functional administrative needs tied to CEO-led initiatives and board priorities.
- Track strategic deadlines and upcoming milestones and surface risks or timing concerns.
- Coordinate logistics for executive retreats, off-sites, and leadership meetings.
- Provide ad hoc project support during high-volume or peak planning periods.
Requirements:
- 3–5 years supporting C-level executives and/or nonprofit boards.
- Strong executive coordination and follow-through skills (distinct from calendar management).
- Excellent written and verbal communication skills.
- Exceptional organizational skills and ability to manage competing priorities remotely.
- High degree of discretion, professionalism, and attention to detail.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom.
- Alignment with Sepsis Alliance’s mission and values.
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