Executive Assistant – CEO Support
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant supporting the CEO at a fast-growing organization building innovative systems. Requires strong organization and communication in a fully remote position.
Responsibilities:
- Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication.
- Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools.
- Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
- Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements.
- Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations.
- Serve as the central communication link between the CEO, internal team, and external partners.
- Provide structured updates and summaries on priorities, progress, and deadlines.
Requirements:
- 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
- Strong organizational and prioritization abilities.
- Proven ability to manage sensitive information with discretion.
- Proactive, self-directed, and thrives in an environment with evolving needs.
- Experience managing both business and personal responsibilities for a founder or executive is a plus.
- Basic knowledge of bookkeeping, reporting, or data entry preferred.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Benefits:
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Similar Jobs
Executive Assistant – CEO
Executive Assistant supporting the CEO at Ontinue, a provider of AI-powered managed security services. Managing schedules, logistics, and administrative tasks for executive leadership team.
Executive Assistant – Senior Executive Support
Executive Assistant supporting the CTO of an AI company in the legal space. Managing operations, logistics, and communication with a focus on optimization and autonomy.
Medical Virtual Assistant, Bilingual – Creole & English
Bilingual Medical Virtual Assistant providing administrative support to a US healthcare practice. Coordinating patient care and supporting telehealth operations remotely.
Executive Assistant, Global Automotive
Executive Assistant providing administrative and operational support to senior leaders at Assurant. Managing calendars, travel, and communications in a digital work environment.
Virtual Assistant – Tennis Industry
Virtual Assistant managing projects and tasks for clients in the tennis industry. Remote position with the potential for flexible hours and growth opportunities.
Executive Assistant
Executive Assistant managing administrative tasks for the EMEA Vice President at Augusta Life Sciences. Ensure efficient functioning of executive operations within Advanced Diagnostics.
Executive Assistant
Executive Assistant supporting the Head of Kardex Autostore located in Switzerland while based in Portugal. Responsible for comprehensive executive support and coordination of global communications and events.
Virtual Assistant – Operations & Administration Support, Healthcare
Providing administrative and operational support across multiple healthcare entities in Australia. Managing document control, SOPs, billing support, and compliance-driven tasks.
Executive Assistant, AI-Savvy
Executive Assistant managing executive communications, documents, and operations in a remote setting. Seeking a tech-savvy individual to optimize workflows using AI tools and Microsoft 365.
Digital Assistant – Sales Support
Digital Assistant supporting a fast-paced NYC sales team focused on data management and Excel reporting. Responsibilities include administrative support, data organization, and quality control.
Executive Assistant – Chief Sales Officer
Executive Assistant to Chief Sales Officer at Lucky Strike Entertainment managing schedules and communications. Providing high-level support to ensure efficient operations in a fast-paced environment.
Legal Administrative & Client Intake Virtual Assistant
Virtual Assistant providing administrative support to legal operations while managing schedules and client communications. This role involves organizing files and assisting with document preparation in a digital environment.
Executive Assistant
Executive Assistant to the President managing administrative tasks and supporting Evergreen initiatives. Requires technology proficiency and commitment to environmental advocacy in a fast-paced environment.
Medical Virtual Assistant – Front Desk, Patient Scheduling Support
Medical Virtual Assistant providing front desk and patient scheduling support for a growing physical therapy practice. Aiming to enhance patient experience and operational efficiency in a remote role.
Personal Assistant to C-Level Executives
Personal Assistant supporting C-level executives in administrative and household tasks. Requires multitasking, discretion, and flexibility for travel and personal support.
Executive Assistant
Executive Assistant providing high-level support to the executive team in a fully remote environment. Responsible for calendar management, travel logistics, and operational excellence across the organization.
Executive Assistant – Content, Coordination Support
Executive Assistant providing dedicated support in managing operations and assisting with content-related tasks. Managing schedules, coordinating activities, and supporting social media efforts.
General Virtual Assistant
Virtual Assistant providing administrative support and managing tasks for clients in a remote setting. Ideal for organized and proactive individuals with strong communication skills.
Medical Virtual Assistant – LATAM
Medical Virtual Assistant supporting U.S.-based healthcare providers remotely from LATAM. Scheduling appointments, managing records, and ensuring compliance with healthcare standards.
Virtual Assistant, Excellent English Skills
Virtual Assistant role managing Google Calendar and social media tasks for Payette Forward. Requires experience in data entry, organizing, and supporting communications.