Executive Assistant – EdTech
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Job Description
Executive Assistant supporting the CEO of a transformative EdTech startup in Dubai. Managing personal and business operations while thriving in a dynamic startup environment.
Responsibilities:
- Own the founder’s operating system: inbox, calendar, priorities, and follow-through
- Manage personal admin: banking, leases, visas, real estate, payments
- Coordinate travel and podcast logistics
- Investing & Real estate management
- Negotiate with banks, vendors, service providers
- Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...)
- Build scalable operating systems (processes, tools, AI, knowledge base)
- Ensure invoices, contracts, and documentation are consistently tracked and resolved
- Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)
Requirements:
- 3+ years of experience, supporting C-Suite or a demanding founder
- A strong sense of service: you love to make life easier for others and you have a sense of service
- You do whatever it takes to make things happen
- Drive & Problem Solver: You work hard because you love it, you own things and get them done
- You love to execute
- Don’t miss deadlines
- Thrive in Chaos, you anticipate needs, and you don’t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes
- AI & Digital savvy (We are quite obsessed with Notion, Airtable, and new digital tools)
- Execution-focused and able to produce results with little direction
- High level of attention to detail
- Mind Reader & Communication
Benefits:
- 5 paid days to contribute to our non-profit: The Paradox Foundation, dedicated to inspire and empower teenagers
- 350€ per year paid by the company to take care of yourself (for your gym, or dance class or whatever make you feel great)
- 150€ of books or education - At Paradox, we are learner lovers and we want to support you in that
- 6 1:1 coachings - A Paradox Coach supporting you on anything personal or professional, we want you to live your best life
- Annual team building / Team retreats to get together - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge.
- Flexible working hours
- A remote culture from day one with the freedom to work from wherever you want
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