Executive Assistant – Healthcare AI
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Job Description
Executive Assistant supporting a founder at a fast-moving technology company. Managing complex priorities and handling sensitive information with discretion in a remote setup.
Responsibilities:
- Manage a complex calendar, scheduling across time zones and shifting priorities
- Prepare meeting briefs, agendas, and follow-up summaries
- Track key action items and ensure commitments are completed
- Filter and prioritize communication to protect the founder’s focus
- Handle sensitive information with discretion and professionalism
- Support investor, partner, or senior stakeholder communication as needed
- Draft high-quality emails and documents on behalf of the founder
- Coordinate across internal and external stakeholders confidently
- Keep systems organized across documents, task managers, and internal tools
- Create structure around recurring processes and executive workflows
- Ensure nothing falls through the cracks across multiple parallel workstreams
- Proactively flag risks, bottlenecks, or missed follow-ups
- Turn high-level direction into clear next steps
- Drive small to mid-sized initiatives forward without constant check-ins
- Anticipate needs and solve problems before they escalate
- Maintain strong visibility into priorities and shifting focus areas
Requirements:
- **3 to 6+ years** of experience supporting founders, executives, or senior leadership
- Experience in tech, AI, or healthcare startups
- Proven experience operating in startup or high-growth environments
- Strong written and spoken English with executive-level communication polish
- High discretion and comfort handling confidential information
- Ability to manage complex schedules and competing priorities
- Calm, confident presence under pressure
- Strong systems thinking and organization across digital tools
Benefits:
- Up to **14 days** of Paid Time Off annually (starting Day 1)
- Observance of **Holidays** per company guidelines
- **100% remote setup** so you can work wherever you’re most productive
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