Executive Assistant – Healthcare Startup
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Job Description
Executive Assistant supporting a US-based healthcare tech startup with administrative tasks. Managing emails, calendars, and project timelines while ensuring effective communication.
Responsibilities:
- Act as the right hand for all administrative and operational tasks, helping save time and resources
- Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
- Proactively follow-up with timely reminders and to-do lists
- Set the agenda and discussion points/topics for the executive's meetings
- Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
- Lead, manage, and oversee project timelines, budgets, and resources
- Create knowledge bases, SOPs, and other documents based on business needs
- Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
- Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
- Ensure that all deadlines are met and all work is produced in a timely manner
- Perform ad hoc administrative, business operations, and special project tasks as needed
Requirements:
- Bachelor’s degree in a relevant field
- 4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive
- Professional fluency in English with excellent written, reading, and speaking skills
- Proficient in Slack and Google Workspace; experience with project management tools is a plus
- Ability to handle confidential information and anticipate needs
- Ability to work 12 hours per day, in addition to logging on Sundays
Benefits:
- Competitive pay, always in US dollars
- Work remotely from the comfort of your home
- Health & wellness benefit
- Paid holidays and time off
- Performance and referral bonuses
- Global exposure to the world’s best companies
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