Executive Assistant – Marketing and Operations
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Job Description
Executive Assistant supporting a dynamic law practice at Job Duck, managing communications and billing tasks in a remote setting.
Responsibilities:
- Assist with billing tasks and documentation
- Support marketing initiatives and campaigns
- Set up and maintain standard operating procedures (SOPs)
- Manage client communications and follow‑ups
- Organize and manage emails for attorneys and staff
Requirements:
- Software: Shared Inbox, Lawmatics
- Required Skills: Strong communication and interpersonal skills
- Ability to remain calm and professional with stressed or anxious individuals
- Friendly yet firm approach to client interactions
- Detail-oriented and organized
- Ability to multitask and prioritize effectively
- Proficiency with technology tools and scheduling systems
- Experience supporting billing and marketing tasks
- Capability to set up and maintain SOPs
Benefits:
- Competitive salary
- Paid Time Off and holiday pay (where applicable)
- Annual Bonuses
- 100% remote/home-based position
- Full-time, long-term career opportunities
- Parental Leave
- Professional development and training
- Dedicated team support
- Alignment with our clients' core values
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