Executive Assistant
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Job Description
Executive Assistant supporting administrative operations and project coordination in a growing construction and real estate company. Requires bilingual proficiency in English and Spanish with strong organizational skills.
Responsibilities:
- Gestión de agenda, reuniones, viajes y coordinación diaria
- Priorización de comunicaciones (emails, llamadas, mensajes)
- Preparación de reportes, presentaciones, propuestas y contratos
- Seguimiento de tareas críticas y fechas clave
- Apoyo en iniciativas de planificación y proyectos operativos
- Comunicación con PMs, superintendentes, subcontratistas y proveedores
- Apoyo con permisos, inspecciones y control documental
- Mantenimiento de archivos, órdenes de cambio, POs y cronogramas
- Asistencia en preparación de bids
- Monitoreo de hitos y precisión documental
- Coordinación con proveedores y suministros
- Procesamiento de facturas y apoyo en job costing
- Gestión de CRM y herramientas (Planhub, Pipedrive)
- Organización de reuniones con clientes y visitas remotas
- Gestión de documentos, seguimiento y llamadas de retorno
Requirements:
- Bilingüe inglés–español (Inglés C1)
- 2–3 años en roles administrativos o de asistencia ejecutiva
- Excelentes habilidades organizativas y multitasking
- Comunicación clara y profesional
- Facilidad para aprender herramientas y procesos
- Experiencia con CRM o herramientas de gestión de proyectos
- Terminología básica de construcción o bienes raíces (deseable)
- Conocimiento de QuickBooks (se brindará capacitación)
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