Executive Assistant – Senior Level
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Job Description
Executive Assistant supporting a Founder managing calendar, communication, and personal operations. Role involves travel, vendor negotiation, and working on US standard time.
Responsibilities:
- Manage personal and business calendar
- Protect focus time
- Coordinate meetings across time zones
- Ensure follow-ups happen
- Review incoming emails daily
- Keep inboxes organized and structured
- Draft replies in the founder’s voice
- Escalate what matters and close loops fast
- Handle inbound calls and messaging
- Manage personal social media profiles
- Track DMs and follow-ups
- Execute family and team culture calendar (birthdays, anniversaries, key dates, gifts, reminders)
- Manage tools, access, subscriptions, renewals
- Coordinate basic troubleshooting
- Use AI tools to move faster
- Create simple SOPs and documentation
- Manage vehicles and properties
- Track utilities, vendors, maintenance schedules
- Monitor insurance and renewals
- Negotiate vendors and manage relationships
- Plan travel and build clean itineraries
- Support events and handle last-minute changes
- Support Summer with coordination, scheduling, vendor calls, research, and follow-up
Requirements:
- 5 plus years supporting a CEO Founder or C-suite leader
- Real calendar ownership and inbox management experience
- Strong written and spoken English
- Vendor negotiation and management experience
- Experience with tools such as Google Workspace or Microsoft 365, Slack, Zoom, Asana, ClickUp, Notion, Airtable
- Comfortable using AI tools for productivity
- Nice to have: EOS familiarity
- Masters degree (not required if experience is strong)
Benefits:
- $1500 USD per month base
- Up to $12000 USD per year in performance bonuses
- Paid travel for required trips (4 per year average)
- High autonomy and flexibility
- Real ownership and trust
- This is a long-term role for someone who wants to operate at a high level.
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